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Report regarding a resolution authorizing purchase agreements with distributors Baker & Taylor, LLC, Brodart Co., and Ingram Library Services, LLC, and a consulting services agreement with Midwest Tape, LLC, to supply library books and audiovisual materials and services. (Adam Elsholz, Assistant Library Director)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution authorizing purchase agreements with distributors Baker & Taylor, LLC, Brodart Co., and Ingram Library Services, LLC, and a consulting services agreement with Midwest Tape, LLC, to supply library books and audiovisual materials and services including processing, cataloging, and collection development.
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BACKGROUND/DISCUSSION
The Library Department purchases most new items, including books, DVDs, audiobooks, and music CDs, for its collections from wholesale distributors who maintain large inventories of titles from many publishers and producers. Obtaining books and media through these suppliers offers many advantages over purchasing from individual publishers including:
* Greater discounts over retail prices (usually around 43%)
* Larger and more varied inventories to serve our diverse population
* Value-added services, including the physical processing of books and audio visual items
* Greater use of technologies needed to communicate with library databases and systems like electronic bibliographic materials for the Library's catalog.
In order to obtain the best pricing from competing vendors, the Library issued a Request for Proposals (RFP) for Library Materials and Services, including Processing and Cataloging, covering both adult and children's collections, receiving responses from six vendors. After an evaluation process by a five-member evaluation team that included reference checks from other libraries and software demonstrations, four vendors were rated as qualified to become part of a pool of vendors supplying materials and services t...
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