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Resolution approving a consulting services agreement with Superion, LLC of Lake Mary, Florida in the amount not to exceed $445,256 for a five year term to upgrade the City’s existing permitting system, and provide ongoing maintenance and support, and authorizing the City Manager to execute the agreement.
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WHEREAS, the TRAKIT permitting software system has been in place for 18 years and has reached its end of life; and
WHEREAS, the system is used by multiple departments to manage building, engineering, and fire permits, development projects, business licenses and code enforcement cases; and
WHEREAS, businesses, contractors, homeowners and developers use the system for streamlined business license renewals and permit applications; and
WHEREAS, upgrading to the newest version of the TRAKIT software, Con will provide an affordable and efficient method to retain this valuable service; and
WHEREAS, the total cost of $445,256 includes data migration, training, report writing and support and maintenance for five years; and
WHEREAS, California Public Contract Code Section 3400(c) permits general law cities to suspend competitive bidding and to make sole source purchases of products or equipment in order to match other products in use on a particular public improvement either completed or in the course of completion, or to obtain a necessary item that is only available from one source; and
WHEREAS, South San Francisco Municipal Code subsection (a) of Section 4.04.080 permits the City to dispense with open market procedures if a commodity can only be obtained from one vendor.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby finds that all of the recitals set forth above are true and correct to the best of its knowledge, and are incorporated as part of this Resolution.
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the City Council hereby approves a five-year consulting services agreement with Superion, LLC of Lake Mary, Florida in the amount of $445,256 for upgrading the City’s permitting system, and subsequent support.
BE IT FURTHER RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes the City Manager to execute the Services Agreement, attached hereto as Exhibit A, with Superion, LLC of Lake Mary, Florida a total amount not to exceed $445,256, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED by the City Council that the City Manager is authorized to take any other action consistent with the intent of this resolution that does not materially increase the City’s obligations hereunder.
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