Title
Report to approve, by motion, a purchasing agreement with CDCE Incorporated, for thirty-five police mobile computers in the amount not to exceed $204,299; and authorizing the City Manager to execute the agreement (Naomi Lopez, Director of Information Technology)
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RECOMMENDATION
Recommendation
It is recommended that the City Council approve by motion authorizing the purchase of replacement mobile computers for police patrol cars.
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BACKGROUND/DISCUSSION
The Police Department emergency communications system is a twenty-four hours per day, seven day per week (24/7) mission-critical operation and is an essential service to delivering basic emergency services. Our police officers, police service technicians and parking enforcement officers use mobile computers to communicate with police dispatchers, and to query local, state and federal databases. Patrol officers utilize these databases in the field using mobile in car computers. The existing equipment has been in place approximately eight years and must be replaced due to its age and condition.
The Information Technology (IT) Department released a Request for Proposal (RFP) for replacement of thirty-five in-car police car computers which was published on the City's website and on the City bid site, ProcureNow. Specifications for the computer equipment was included in the RFP along with less tangible criteria such as maintenance services. Through ProcureNow, over 300 companies were notified of the RFP, only four proposals were received. Below are the vendors and total cost breakdown:
Vendor
Product
Total Cost
CDCE
Panasonic CF-33
$185,726
Stepford
Getac A140
$186,397
HyperTec Direct
Zebra ET85
$187,823
BMS
Data911
$232,922
The IT Director, an IT Technician and Police Lieutenant reviewed the proposals and conducted interviews with each vendor. CDCE, Stepford and BMS provided demo units which allowed police patrol to test their equipment. Evaluations were not only based on price, but al...
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