Title
Report regarding a resolution approving and authorizing the City Manager to execute a purchasing contract to procure play structure equipment for the Centennial Trail Improvements Project. (Jacob Gilchrist, Director of Capital Projects).
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RECOMMENDATION
Recommendation
Staff recommends that City Council adopt a resolution approving the procurement of play structure equipment and authorizing the City Manager to execute a purchasing contract with vendor Landscape Structures Inc. of Delano, MN for the Centennial Trail Improvements Project (pk 2302), in the amount not to exceed $240,730.99.
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BACKGROUND/DISCUSSION
The new Centennial Trail Improvements project will create a new park along Centennial Trail between Spruce Avenue and South San Francisco city limits near Huntington Avenue. The new park includes an outdoor learning space, a pollinator themed garden and playground, nature play space, green space and picnic tables, and a skate park and bike park with new lighting and improvements to the paved trail. The project is funded by a Clean CA grant and matching funds from the City.
The pollinate themed garden and playground includes play structure equipment coordinated with the pollinator theme. The City was recently advised of a change in the lead time for the selected play structure equipment: lead time changed from twelve weeks to nine months to receive the play structure equipment, which exceeds the construction period. The project is committed to a construction completion deadline of June 2024 related to the Clean CA grant award. Staff is targeting a bid period in August 2023, and is working on the final construction documents.
Staff plans to purchase this play structure equipment using a cooperative purchase program now to account for production lead times and keep the project on schedule. Identical to the procurement strategy utilized for the new Police Operations and 9-1-1 Dispatch Center and the new Library, Park and Recreation an...
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