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Resolution to approve a Reimbursement Agreement with the Town of Colma for the construction of street improvements along Hillside Blvd between Lawndale Blvd. and Serramonte Blvd. for an amount of $322,966 and to increase the Hillside Boulevard Road Diet Improvements Project’s (No. tr1906) Construction Contract’s contingency by the Reimbursement Agreement amount.
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WHEREAS, The City is currently undertaking the Hillside Boulevard Road Diet Improvements Project (“Project”) to construct pedestrian and bicyclist improvements along Hillside Blvd as well as road maintenance surface treatment consisting of slurry seal and restriping work; and
WHEREAS, the Town of Colma has requested the City to extend the Project’s slurry seal and restriping work under the Project to the roadway within Colma’s boundaries along Hillside Blvd between Serramonte Blvd and Lawndale Blvd (“Additional Scope of Work”); and
WHEREAS, given that the City’s contractor is already mobilized to perform the exact work on the Project contemplated by the Additional Scope of Work, there will be significant cost savings arising from the City contractor performing the Additional Scope of Work, and competitively bidding the Additional Scope of Work is not required given the substantial similarity between the Project work and the Additional Scope of Work, and the purposes of competitive bidding would not be served given the advantage to the public arising from the cost efficiencies generated by having the City contractor perform the Additional Scope of Work, and competitive bidding would not produce an advantage and competitively bidding the Additional Scope of Work would be undesirable under the circumstances; and
WHEREAS, a cost proposal from the City Contractor for the Additional Scope of Work was received for an estimated cost of $293,605.46; and
WHEREAS, the City and Town of Colma have determined that the Additional Scope of Work constitutes a reasonable cost estimate, and Colma agrees to reimburse the City for the actual completed work for an estimated cost of $322,966 including $29,360.54 of contingency; and
WHEREAS, the Project is included in the City of South San Francisco’s fiscal year 2022-23 Capital Improvement Program (Project No. tr1906) with sufficient funds in FY 2022-23 to cover the additional Reimbursement Agreement amount; and
WHEREAS, staff recommends that the City Council approve a Reimbursement Agreement with the Town of Colma, a draft of which is attached hereto and incorporated herein as Exhibit A, to accomplish the foregoing and increase the Project’s Construction Contract’s contingency by the Reimbursement Agreement amount.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. Approve the Reimbursement Agreement with the Town of Colma for the completion of street improvements along Hillside Blvd between Serramonte Blvd and Lawndale Blvd in an amount not to exceed $322,966.
2. Approve the increase of the Project’s Construction Contract’s contingency by the Reimbursement Agreement amount of $322,966.
3. Authorize the City Manager, or their designee, to execute the Reimbursement Agreement in substantially the same form as Exhibit A, and to execute any related documents, subject to review and approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of the resolution or accompanying staff report.
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