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Resolution approving the First Amendment to Purchase Agreement with Dell Marketing L.P. in an additional amount of $27,559.78, and a not to exceed amount of $267,956.44 for the purchase of additional computer equipment and authorizing the City Manager to execute the First Amendment to Purchase Agreement; and authorizing a total purchase budget of $297,957 with authorization for the City Manager to execute future amendments in an amount not to exceed $30,000.
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WHEREAS, on November 9, 2022 City Council approved the procurement of technology equipment from Dell Marketing L.P. (Dell) for the new Civic Campus building and equipment replacement for a total purchase amount of $240,396.66; and
WHEREAS, a fully staffed Civic Campus building may require additional computer equipment for which additional Dell agreement amendments will be required; and
WHEREAS, City staff recommends procuring an additional 24 Chromebooks for the new Civic Campus Library Services and 10 additional desktop computers for the annual computer replacement from Dell Marketing L.P., for an additional $27,559.78; and
WHEREAS, no additional appropriation funding is needed for the purchase of additional computer equipment; and
WHEREAS, staff will leverage the National Association of State Procurement Officials (“NASPO”) ValuePoint Cooperative Purchasing Program which allows the City to “piggyback” on other agencies’ bid processes and take advantage of already contracted low prices, consistent with the Municipal Code and City purchasing policies.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby take the following actions:
1. Approves a First Amendment to Purchase Agreement with Dell Technologies L.P. for the purchase of additional computer equipment in the amount of $27,559.78, a copy of which is attached hereto and incorporated herein as Exhibit B, and a total not to exceed amount of $267,956.44; and
2. Authorizes the City Manager to execute the First Amendment to Purchase Agreement with Dell Marketing L.P. in substantially the same form as Exhibit A, subject to approval as to form by the City Attorney, and to take any other action for the purposes of carrying out the intent of this resolution that do not materially increase the City’s obligations; and
3. Authorizes a total purchase budget of $297,957 with authorization for the City Manager to execute future amendments in an amount not to exceed $30,000
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