Title
Report regarding a resolution approving the First Amendment to Purchase Agreement with Dell Marketing L.P. in an additional amount of $27,560, and a not to exceed amount of $267,957 for the purchase of additional computer equipment and authorizing the City Manager to execute the First Amendment to Purchase Agreement; and authorizing a total purchase budget of $297,957 with authorization for the City Manager to execute future amendments in an amount not to exceed $30,000 (Tony Barrera, Director of Information Technology)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution approving the First Amendment to Purchase Agreement with Dell Marketing L.P. in an additional amount of $27,560, and a not to exceed amount of $267,957 for the purchase of additional computer equipment and authorizing the City Manager to execute the First Amendment to Purchase Agreement; and authorizing a total purchase budget of $297,957 with authorization for the City Manager to execute future amendments in an amount not to exceed $30,000.
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BACKGROUND
On November 9, 2022, City Council approved the procurement of technology equipment from Dell Marketing L.P. (Dell) for the new Civic Campus building and equipment replacement. The City used the National Association of State Procurement Officials ("NASPO") ValuePoint Cooperative Purchasing Program for the computer equipment purchase. Cooperative purchase programs allow the City to "piggyback" on other agencies' bid processes and take advantage of already contracted low prices. Use of cooperative purchasing programs is a way of obtaining goods and services by aggregating volume, securing value pricing, and reducing administrative overhead. Use of purchasing cooperatives significantly reduces the time and resources needed to competitively bid goods and services contracts, resulting in better overall value. The total of Dell Technologies contract was $240,397.
City staff recommends procurin...
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