Title
Resolution approving Amendment One to purchase agreement with One Workplace to purchase furniture and equipment for the Library, Parks and Recreation, Community Theater/Council Chamber Project (LPR) in an amount not to exceed $2,103,470.88
Body
WHEREAS, the Project is defined as Phase 2: Library, Parks & Recreation and Community Theater / Council Chamber (“LPR”); and
WHEREAS, new furniture and other items (“FF&E”) are needed to serve the new library; the new Parks & Recreation Department facilities, including the event rooms, the new City Council Chamber, including the conference room and clerk’s office; and
WHEREAS, funding for the Project is included in the City of South San Francisco Capital Improvements Program (“CIP”) and sufficient funds are available to cover the purchase order cost; and
WHEREAS, the purchase order amount for the FF&E was included in the LPR project budget presented to City Council on November 9, 2020 totaling a project total amount of $101,000,000.00
WHEREAS, this amendment is for the purchase of furniture, equipment and installation services and;
WHEREAS, the new furniture and equipment has been reviewed and accepted by the Library, Parks and Recreation Departments for its serviceability and mission usefulness; and
WHEREAS, the new furniture and equipment will have an economic lifespan of a minimum of five years; and
WHEREAS, SSF Municipal Code section 4.04.040 authorizes the City to purchase or contract for specified supplies, services and equipment via “piggyback”. City purchases may be made by taking advantage of valid contract terms that have been negotiated by another governmental agency, if that agency has used a quote or bid process that substantially conforms with the procedures established by state law; and
WHEREAS, the majority of new furniture and equipment will be purchased under existing government “piggyback” contract under:
a. TIPS 210305
b. TIPS 200301
c. OMNIA R191819
d. OMNIA R191811
e. OMNIA R121919-STI
f. SOURCEWELL 121919-STI
g. SOURCEWELL 121919-STC
h. SOURCEWELL 121919-HMN
i. E & I Cooperative Services Contract # SPA #23-E& I
j. CMAS (ADD)
k. NCPA CONTRACT _07-84
l. NCPA
m. BYBOARD NATIONAL CONTRACT 667-22
n. Equalis Group
WHEREAS, staff has reviewed and confirmed cooperative purchase contract is valid and in compliance with local, state and City purchasing procedures; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby adopts a resolution approving an amendment to Purchase Agreement with One Workplace of Santa Clara, California in an amount not to exceed $2,103,470.88; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the amendment one to the agreement and any other related on behalf of the City upon timely submission of One Workplace signed contract and all other required documents, subject to approval as to form by the City Attorney; and
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the staff report.
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