Title
Report regarding a resolution authorizing the City Manager to execute the first amendment to purchasing contract with vendor One Workplace of Santa Clara, CA for the Civic Campus Phase 2: Library, Parks & Recreation and Community Theater/Council Chamber (pf 2207), in an amount not to exceed $2,103,470.88. (Jacob Gilchrist, Director of Capital Projects)
label
RECOMMENDATION
Recommendation
Staff recommends City Council adopt a resolution approving the purchase of furniture, fixtures and equipment and authorize the City Manager to execute first amendment to the purchase contract with vendor One Workplace of Santa Clara, CA for the Civic Campus Phase 2: Library, Parks & Recreation and Community Theater/Council Chamber (pf 2207), in the amount not to exceed $2,103,470.88.
Body
BACKGROUND
The Civic Campus Phase 2: Library, Parks & Recreation and Community Theater/Council Chamber requires Furniture, Fixtures and Equipment ("FF&E") necessary for the operations. Since May 2022, staff has coordinated with One Workplace (OWP) to assist with selection of furniture for all the staff, public places, library areas, event rooms, City Council Chamber, conference rooms, and private offices. Staff from Library and Parks and Recreation Departments collaborated with OWP to select durable and attractive high-quality FF&E suitable for use in our new state of the art facility.
The first phase of FF&E procurement, in the amount of $1,689,637, was approved by City Council in December 2022. This second phase was anticipated at that time. Because different vendors have different lead times for delivery, staff prioritized item with long lead times in the first phase to receive all items on schedule. This report and associated resolution represent the second and final phase of FF&E procurement for the project.
Staff plans to purchase the furniture by utilizing several cooperative purchase programs. Identical to the procurement strategy utilized for the new Police Operations...
Click here for full text