Title
Report regarding a resolution for the procurement of furniture, fixtures and equipment and authorizing the City Manager to execute a purchasing contract with vendor One Workplace of Santa Clara, CA for the Civic Campus Phase 2: Library, Parks & Recreation and Community Theater/Council Chamber (pf 2207), in the amount not to exceed $1,689,968. (Jacob Gilchrist, Director of Capital Projects).
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RECOMMENDATION
Recommendation
Staff recommends that City Council adopt a resolution approving the procurement of furniture, fixtures and equipment and authorizing the City Manager to execute a purchasing contract with vendor One Workplace of Santa Clara, CA for the Civic Campus Phase 2: Library, Parks & Recreation and Community Theater/Council Chamber (pf 2207), in the amount not to exceed $1,689,968.
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BACKGROUND
The new Civic Campus Phase 2: Library, Park & Recreation and Community Theater/Council Chamber ("LPR") project requires Furniture, Fixtures and Equipment ("FF&E") necessary for operation. Since May 2022, staff has coordinated with One Workplace ("OWP") to assist with the selection of furniture, library shelving, and administrative workstations. Staff from the Library and Parks & Recreation Departments collaborated with OWP to select durable and attractive high-quality FF&E suitable for use in our new state of the art public facility. This report and associated resolution represent the first phase of FF&E procurement for the project. Staff anticipates that a second phase will be ready for Council review in January 2023. This item is presented now to account for production lead times and keep the project opening on-schedule.
Staff plans to purchase most of the furniture, workstations, and library bookshelves using four cooperative purchase programs. Identical to the procurement strategy utilized for the new Police Operations and 9-1-1 Dispatch Center, these programs allow the City to "piggyback" on other public agencies' bid processes and take ad...
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