Title
Report regarding a resolution for the procurement of library equipment and authorizing the City Manager to execute a purchasing contract with Lyngsoe Systems for the Library | Parks & Recreation facility (pf2103), in the amount not to exceed $307,846.00. (Jacob Gilchrist, Director of Capital Projects)
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RECOMMENDATION
Recommendation
Staff recommends City Council adopt a resolution authorizing staff to procure media handling equipment for the Civic Campus Phase II: Library | Parks & Recreation Center with Lyngsoe Systems for $307,846.
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BACKGROUND
As the Library | Parks & Recreation construction continues, staff is assembling purchasing agreements for the equipment and furnishings for the facility. As one of the first of these items to come before City Council, this report focuses on systems that assist Library staff with managing books and other media.
The automated materials handling system (AMH) is a mechanical materials sorting system that is to be installed on the first floor of LPR. The AMH enables the public to return items 24 hours a day and have those items immediately checked in without staff assistance. By automating the check in and sorting of books and other materials, staff are relieved of the need to complete a repetitive task for long periods of time and can focus on customer service tasks.
The AMH under consideration for purchase in this report is consistent with the standard equipment used by the Peninsula Library System (PLS). As a participant in the Peninsula Library Automated Network (PLAN) Joint Powers Authority (JPA), the City of South San Francisco is contractually obligated to purchase and use material handling equipment and software that is consistent with standards established by PLS. This includes participating in the use and operations of the automated system under the terms and conditions of the JPA, and acquiring and maintaining all remote terminals, modems, and communications equipment and telephone lines ne...
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