Title
Report regarding a resolution approving a purchase agreement for the procurement of information technology (IT) equipment / computer hardware and authorizing the City Manager to execute the agreement with Dell Marketing L.P. in the amount not to exceed $240,396.66. (Jacob Gilchrist, Director of Capital Projects)
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RECOMMENDATION
Recommendation
Staff recommends City Council approve a resolution authorizing staff to procure information technology (IT) equipment / computer hardware from Dell Marketing L.P. in the amount not to exceed $240,396.66.
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BACKGROUND
The Civic Campus Phase II - Library | Parks & Recreation (pf2103/pf2207) requires information technology ("IT") equipment and computer hardware for the successful operation of the facility. In 2020, staff, led by Director of Information Technology Tony Barrera, coordinated with the project consultants from (SmithGroup & Kitchell CEM) to select the appropriate computer and technology systems.
The equipment provided for in this contract includes computers, monitors, printers, scanners, and peripherals. The equipment is made by Dell Technologies, which is the current standard for computers, monitors and peripherals used by City Departments. Continued standardization of IT products facilitates maintenance and potential troubleshooting of these products by the SSF IT Department.
In addition to the civic campus computer equipment, staff will be replacing 50 computers as part of the annual equipment replacement process. The city's computer life cycle is five years, but Information Technology department extends the life to six years depending on use and trouble tickets. The cost for the equipment is $53,562.98 and funding has been allocated from the equipment replacement for fiscal year 2022-23.
Staff recommends the use of a National Association of State Procurement Officials ("NASPO") ValuePoint Cooperative Purchasing Program for this IT equipment purchase. Cooperative purchase programs al...
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