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Report regarding a resolution authorizing the acceptance of $4,492,310 in Building Forward Library Infrastructure Grant Program funding from the California State Library to support the New Main Library as part of the Library, Parks and Recreation Center project and amending the Fiscal Year 2022-23 capital improvement project and fund budget pursuant to budget amendment #23.016. (Valerie Sommer, Library Director)
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RECOMMENDATION
Recommendation
It is recommended that City Council adopt a resolution authorizing the acceptance of $4,492,310 in Building Forward Library Infrastructure Grant Program funding from the California State Library to support the New Main Library as part of the Library, Parks and Recreation Center project, and amending the Fiscal Year 2022-23 capital improvement project and fund budget pursuant to budget amendment #23.016.
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BACKGROUND/DISCUSSION
The Library Department has been awarded $4,492,310 from the California State Library as part of a statewide Building Forward Library Infrastructure Grant Program to address critical maintenance needs and public safety improvements in local libraries. A main priority for use of the funds is in addressing life safety and other critical maintenance needs in current facilities, with consideration given to projects in which new construction can be demonstrated as being more cost-effective than repairing or rehabilitating an existing facility. Due to existing poor infrastructure conditions in the current Main Library, on March 21, 2022 City staff submitted a grant request for first round funding. On September 12, 2022, staff received an “intent to fund” award letter in the amount of $4,492,310. This grant requires a $4,492,310 one-to-one match by the City.
Allowable project costs include:
• Elevator
• Mechanical HVAC
• Mechanical Control and emergency management system
• Fire suppression system, fire pump
• Backup emergency battery
• Electrical including emergency lighting system
• Security system for the building
• Security gates
• Photovoltaic (solar panels)
• Library book shelving system
• Signage, way finding and egress
• Book sorting system
Pending requirements to receive the first grant payment include a Resolution from City Council accepting the grant, a letter certifying availability of match funds and a signed grant agreement. The project team will prepare and submit a confirmed project budget and a final project implementation plan.
FISCAL IMPACT
Grant funds will be used to support the New Main Library as part of the Library, Parks and Recreation Center project. $4,492,310 in match funding will be a direct cash match from designated allowable funding sources already appropriated for the project. Match funds will be spent concurrently with grant funds.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of this grant funding will contribute to the City’s Strategic Plan under Priority #2 Quality of Life by supporting life safety and critical library needs in our New Library, Parks and Recreation Center.
CONCLUSION
Acceptance of this resolution will support our New Main Library as part of the Library, Parks and Recreation Center project. It is recommended that the City Council accept and appropriate the $4,492,310 to support the New Library, Parks and Recreation Center capital improvement project, and designate $4,492,310 in match funds to be spent concurrently with grant funds.