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Resolution awarding a construction contract to Columbia Electric, Inc. of San Leandro, California for the Spruce Avenue and Commercial Avenue Traffic Improvements Project (Project No. tr1801) in an amount not to exceed $637,600, authorizing a total construction budget of $892,640, and authorizing the City Manager to execute agreements on behalf of the City.
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WHEREAS, Spruce Avenue and Commercial Avenue Traffic Improvements Project will install a new traffic signal at the four way intersection of Spruce Avenue and Commercial Avenue; and
WHEREAS, this reconstruction of the intersection consists of removal and replacement of the concrete curb, gutter, sidewalk and curb ramps, mill and overlay of the asphalt surface, and replacement of pavement stripings and markings; and
WHEREAS, staff advertised the Notice Inviting Bids for construction of the project on February 27 and March 5, 2020; and
WHEREAS, on April 16, 2020, staff received six (6) sealed bids with the lowest responsive and responsible bid supplied by Columbia Electric, Inc., of San Leandro, California with a bid amount of $637,600; and
WHEREAS, pursuant to Public Contract Code §20166, Public Works contracts, if awarded, are ordinarily awarded to the lowest responsible bidder whose bid is responsive to the solicitation; and
WHEREAS, a construction contingency of 20% ($127,520) will be used for any additional costs related to design or construction method changes during the construction operations; and
WHEREAS, a construction management and administration of 20% ($127,520) will cover staff time and consultant costs to oversee and manage the contractor; and
WHEREAS, the project is included in the City of South San Francisco’s Fiscal Year 2019-2020 Capital Improvement Program (Project No. tr1801).
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby awards a construction contract, a draft of which is attached hereto and incorporated herein as Exhibit A, for the Spruce Avenue and Commercial Avenue Traffic Improvements Project to Columbia Electric, Inc. of San Leandro, California, in an amount not to exceed $637,600 conditioned on Columbia Electric, Inc. timely execution of the Project contract and submission of all required documents, including but not limited to, certificates of insurance and endorsement, in accordance with the Project documents.
BE IT FURTHER RESOLVED the City Council authorizes a total project construction budget of $892,640 and authorizes the City Manager to utilize unspent amount of the total Project, if necessary, towards additional construction contingency and construction management and administration budget.
BE IT FURTHER RESOLVED the City Council authorizes the City Engineer or their appointee authority to approve and exercise discretionary authority as to the final construction by providing a signature or review on the plans or associated documents.
BE IT FURTHER RESOLVED the City Manager is hereby authorized to execute the construction contract in substantially the same form as that attached in Exhibit A, and any other related documents on behalf of the City upon timely submission by Columbia Electric, Inc. of the signed contract and all other documents, subject to approval by the City Attorney.
BE IT FURTHER RESOLVED that the city Council authorizes the City Manager to take any other related actions consistent with the intention of the Resolution.
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