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Report regarding two Ordinances that would add section 2.16.050 to Title 2, Chapter 2.16 and section 2.22.050 to Title 2, Chapter 2.22 of the South San Francisco Municipal Code pertaining to electronic filing of campaign statements and use of electronic signatures. (Tony Barrera, Director of Information Technology)
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RECOMMENDATION
Recommendation
It is recommended that the City Council waive reading and introduce: (1) an Ordinance to add section 2.16.050 to Title 2, Chapter 2.16 of the South San Francisco Municipal Code to accept electronic filing of campaign statements and (2) and Ordinance to add section 2.22.050 to Title 2, Chapter 2.22 of the South San Francisco Municipal Code to use and accept electronic signatures.
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BACKGROUND/DISCUSSION
Over the past several years, the City of South San Francisco has invested in and continues to improve citywide business processes. As we move forward with encouraging the use of paperless electronic documents, the next step is to create a policy that allows for digital signatures.
Staff recommends adopting two ordinances to accept electronic signatures for all documents, including but not limited to, contracts, legal documents, and campaign files. An electronic signature is defined as an electronic symbol used in contracts and other documents with the intent to sign a record for approval, acceptance, or certification. The electronic signatures must use digital signature cryptographic protocols to detect forgery or tampering, and to verify authenticity of the document.
The first ordinance to add to the Municipal Code is section 2.16.050. This section will allow the City to accept digital campaign statements, reports and other documents by elected officers, candidates committees, or other persons who are required to file documents under Title 9, Chapter 4 of the Government Code, and who have received contributions and have made expenditures totaling less than two thousand dollars ($2,000) in a calen...
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