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Report regarding a resolution determining the continued existence of an emergency and the need to continue emergency repairs for the Hillside (Terrabay) Field Light Replacement Project. (Sharon Ranals, Assistant City Manager/Parks and Recreation Director)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution determining the continued existence of an emergency and the need to continue emergency repairs for the Hillside (Terrabay) Field Light Replacement Project.
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BACKGROUND/DISCUSSION
In April 2019, City staff determined there exists an emergency need for the removal and replacement of a 70-foot tall athletic field light pole was damaged at Hillside (Terrabay) Ballfield, located at 1400 Hillside Boulevard. This pole was damaged severely during the winter storms in the early months of 2019. The base of the pole was compromised, resulting in a significant lean. The steel pole, fatigued from bending, presents a hazardous condition in the event it were to fall. For this reason, the portion of the field within the pole's fall zone was and remains fenced with chain link construction fencing. Because the safety fencing encompasses nearly all of left field, the field has not been made available for youth baseball or adult softball, however the youth soccer field to the south is not within the fall zone and remains open for league play and public use. The pole currently remains in a leaning position and is a significant hazard for public health and safety in the event it collapses over the field.
Upon determining there exists an emergency need for the removal and replacement of the pole given the potential for the pole to fail and harm a park visitor, City staff informally solicited bids for the project, with only one contractor, Interstate Grading and Paving, Inc. ("Interstate Grading") submitting a bid. Staff actively solicited bids from several other contractors, however, all of them declined the project due...
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