Title
Report recommending the adoption of a resolution to approve consulting services agreement with Matrix Consulting to conduct a Comprehensive User Fee Study, Cost Allocation Plan, and Impact Fee Study Review in an amount not to exceed $100,000. (Heather Enders, Management Analyst II)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution to approve consulting services agreement with Matrix Consulting to conduct a Comprehensive User Fee Study, Cost Allocation Plan, and Impact Fee Study Review in an amount not to exceed $100,000. (Heather Enders, Management Analyst II)
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BACKGROUND/DISCUSSION
Staff issued a Request for Proposals (RFP) for a Comprehensive User Fee Study, Cost Allocation Plan, and Impact Fee Study Review on July 17, 2019. The services sought are for a qualified firm to conduct an analysis on the cost of providing all City services and determine the appropriate amount of cost recovery for each service. The study will consider costs that are hard to capture, as well as recommendations for implementing cost recovery policies. The firm would conduct internal stakeholder outreach and complete the report prior to the next budget cycle. The scope of work also includes a review and report on the City's impact fees and ultimately tools and outreach materials that will ensure predictable and intuitive fees that are easily accessible and understandable to customers interested in calculating fees on their own for a particular type of project.
The City received three timely responses in response to the RFP. Proposals were received by Matrix Consulting Group; Harris and as a sub-contractor, Clearsource; and Willdan.
The firms were evaluated and by an internal panel comprised of:
* Director of Finance
* Financial Services Manager
* Deputy Director of Economic and Community Development
* Management Analyst II
Panel Members evaluated each prospective firm according to criteria listed below and weighed each v...
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