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Resolution approving and authorizing the City Manager to execute a purchase agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for the construction of the Orange Memorial Park Storm Water Capture Project, in an amount not to exceed $509,500.
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WHEREAS, the City of South San Francisco (“City”) is currently engaged in the Orange Memorial Storm Water Capture Project (“Project”) to construct stormwater runoff treatment and storage structures at the Orange Memorial Park; and
WHEREAS, the California Department of Transportation (“Caltrans”) has agreed to fund the Project in the amount of $9,500,000 pursuant to the Cooperative Implementation Agreement No. D43CIASF0001 (“CIA”) between Caltrans and the City; and
WHEREAS, as part of the CIA, the funds would be allocated by fiscal year and each allocation would need to be spent within three years; and
WHEREAS, Caltrans allocated $1 million for Fiscal Year 2016-2017 towards the Project, and such allocated funds must be spent by June 30, 2019; and
WHEREAS, the City anticipates needing to purchase storage tank materials for the Project using a portion of CIA funding allocated for Fiscal Year 2016-2017 after the Project designs are completed; and
WHEREAS, Project designs are anticipated to be completed by December 2019; and
WHEREAS, to avoid losing CIA funds allocated for Fiscal Year 2016-2017, the City proposes to purchase the storage tank materials ahead of Project schedule and have the storage tanks delivered to the Project site once the City is prepared to install them and complete construction; and
WHEREAS, the City’s Project consultant, Lotus Water, solicited bids from three (3) vendors for the storage tank materials; and
WHEREAS, Atlantis Water Management Victoria (“Atlantis”) submitted the lowest bid, in the amount of $463,144.30; and
WHEREAS, City staff is requesting to purchase the storage tank materials from Atlantis based on the solicited price, and including a 10% contingency in order to account for small modifications to the size of the storage area during Project design development, for a total not to exceed amount of $509,500; and
WHEREAS, City staff has negotiated a purchase agreement with Atlantis to provide for the purchase and delivery of the storage tank materials before June 26, 2021, as instructed by the City’s designated contractor or representative for the Project, for a not to exceed amount of $509,500; and
WHEREAS, approving the purchase agreement for the storage tank materials for the Project would allow the City to expend the remainder of the $1 million Caltrans allocation for Fiscal Year 2016-2017 without requiring matching funds from the City.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco approves the Purchase Agreement with Atlantis Water Management Victoria for the purchase of storage tank materials for construction of the Orange Memorial Park Storm Water Capture Project, attached hereto as Exhibit A, for an amount not to exceed $509,500.
BE IT FUTURE RESOLVED that the City Manager is hereby authorized to execute the Purchase Agreement in substantially the same form as that attached hereto in Exhibit A, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other action consistent with the intent of this Resolution.
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