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Report regarding a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra Boulevard near Westborough Boulevard. (Eunejune Kim, Director of Public Works)
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RECOMMENDATION
Recommendation
It is recommended that the City Council approve a resolution authorizing the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra near Westborough Boulevard.
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BACKGROUND/DISCUSSION
City Council has authorized the emergency repair work and budget by resolution at previous meetings on February 14, 2018, March 14, 2018, and March 28, 2018. The current resolution is required to continue the emergency work. Authorizing the continuation of emergency repair work will be a recurring council item until project completion. Previous council actions establishing the project and budget are below:
On February 14, 2018, City Council adopted a resolution authorizing emergency repair work (“Project”) to address the storm drain failure located in the vicinity of Junipero Serra Boulevard, just north of Westborough Boulevard. City Council authorized an agreement with Interstate Grading & Paving of South San Francisco, CA (“Contractor”) to perform the Project in the amount of $537,525. City Council also authorized an agreement with Cotton, Shires & Associates to design and inspect the Project repair work. The authorized repair work is to clear out the debris, stabilize the undermined cavity with engineered fill, fix the storm drain lines, and reconstruct the failed portion of the roadway accordingly. The Council authorized Budget Amendment No. 18.023 in the amount of $663,525 to cover the cost of the Project.
On March 14, 2018, City Council adopted the continuation of the Project and authorized Budget Amendment No. 18.026 in the amount of $23,845, increasing the total Project budget to $687,371. On March 28, 2018, City Council adopted a resolution authorizing the further continuation of emergency repair work. To date, Interstate Grading & Paving has continued the traffic control on Junipero Serra by installing K-rails, cleared and grubbed the affected area, removed the unsafe street section, plugged the storm drain system to prevent any storm water from further erosion, and stabilized the area. Due to the recent rains, however, the repair work has made slow progress. Thus, additional time to complete the emergency repair work is needed.
To date, the site has dried and the Contractor has mobilized and began construction of the drainage system. The Contractor has also delivered all the construction material to the site. Cotton, Shires & Associates continues to be present onsite to inspect the progress of work. Although the site has been stabilized, it is still an extremely dangerous condition for the public. Thus, continuing the Project to complete associated grading, repair and construction work is necessary to cure the dangerous condition and the threat to public health and safety.
As required by Public Contract Code section 22050(c)(1), this emergency repair project will be placed back on future regular City Council meeting agendas for the Council to review this emergency action and determine, by a four-fifths vote, whether there is a need to continue the action, until such emergency repairs have been completed and the project terminated. Adoption of the associated resolution authorizes the continuance of the emergency repair work to address the storm drain failure and related repairs.
No budget amendments are being proposed at this time. The following is the current project budget:
Projected
Initial Repair with Interstate Grading & Paving $ 71,253
Repair Contract with Interstate Grading & Paving $537,525
Initial Engr. with Cotton Shires & Associates $ 11,263
Repair Engineering with Cotton Shires & Associates $ 67,330
Total Project Budget $687,371
During the course of the emergency repair, additional work may be needed and the project budget will be monitored and reconciled, which may include additional budget amendments.
There are no federal funds being utilized by this project. There are no disadvantaged business enterprise (DBE) goals.
FUNDING
Currently, the emergency repair work is funded. This emergency repair work may require an additional budget amendment should any unforeseen issues arise and need to be addressed or additional work needs to be performed.
CONCLUSION
Approving the resolution and adopting the findings will authorize the continuation of emergency repair work to address the storm drain failure and related repairs on Junipero Serra near Westborough Boulevard.