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Resolution of the City Council of the City of South San Francisco authorizing the closure of seventy-two Capital Improvement Plan projects and approving associated Budget Amendment Number 26.038.
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WHEREAS, the City of South San Francisco maintains a Capital Improvement Plan (CIP) to plan, finance, and construct public infrastructure, facilities, and operational improvements; and
WHEREAS, CIP projects involving construction typically return to the City Council for closeout through the filing of a Notice of Completion, while certain non-construction, planning, design, operational, or consolidated projects do not require a Notice of Completion and therefore do not return to Council through the standard closeout process; and
WHEREAS, as part of the implementation of the City's new Enterprise Resource Planning (ERP) system, staff conducted a comprehensive review of all open CIP projects to ensure accurate financial data migration; and
WHEREAS, this review identified seventy-two (72) CIP projects that have been completed, canceled, consolidated, or otherwise deemed inactive and are currently listed as open or suspended in the City's financial system; and
WHEREAS, closing these projects at this time is necessary to avoid delays in the ERP implementation and to ensure that only active and relevant projects are transitioned into the new system; and
WHEREAS, Attachment 1 to the staff report provides a summary of the seventy-two (72) CIP projects recommended for closure, and Exhibit A to the Resolution provides a complete and detailed listing of each project along with the anticipated remaining budget for each; and
WHEREAS, certain projects may contain outstanding current-year expenditures not yet fully allocated or posted; and
WHEREAS, it is necessary and appropriate to authorize the Finance Department to process all required accounting entries, reconcile any pending or unallocated expenditures, reduce project budgets by the anticipated remaining amounts,...
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