Title
Report regarding a resolution for the procurement of furniture, fixtures, and equipment and authorizing the City Manager to execute a purchasing contract with One Workplace of Santa Clara, CA for the Orange Memorial Park Aquatic Center (OMPAC) (pk 2310), in the amount not to exceed $347,099 (Philip Vitale, Deputy Director of Capital Projects).
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RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt a resolution approving the procurement of furniture, fixtures, and equipment and authorizing the City Manager to execute a purchasing contract with One Workplace of Santa Clara, CA for the Orange Memorial Park Aquatic Center (OMPAC) (pk 2310), in the amount not to exceed $347,099.
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BACKGROUND/DISCUSSION
The new Orange Memorial Park Aquatic Center (OMPAC) project requires Furniture, Fixtures, and Equipment (FF&E) necessary for operation. Since September 2024, staff has coordinated with One Workplace (OWP) to assist with the selection of furniture, shelving, and administrative workstations. Staff from the Parks and Recreation Department collaborated with OWP to select durable and attractive high-quality FF&E suitable for use in our new state-of-the-art public facility. This report and associated resolution represent the first phase of FF&E procurement for the project. Staff anticipates that a second phase focused on pool equipment will be ready for Council review Summer 2025. This item is presented now to account for production lead times and keep the project opening on-schedule.
Staff plans to purchase most of the furniture and workstations using cooperative purchase programs where possible. Identical to the procurement strategy utilized for the new Civic Campus Phase 2: Library, Park & Recreation and Community Theater/Council Chamber, these programs allow the City to "piggyback" on other public agencies' bid processes and take advantage of already contracted low prices. Use of cooperative purchasing programs is a ...
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