Title
Resolution approving on-call consulting service agreements with thirty (30) selected consultants for on-call municipal engineering services in an amount not to exceed $3,000,000 for each firm over a three-year term for the City of South San Francisco's Capital Improvement Program.
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WHEREAS, since 2018, the City of South San Francisco ("City") Public Works Department has strategically utilized on-call consultant support to improve the efficiency and effectiveness of its Capital Improvement Program ("CIP") delivery; and
WHEREAS, this approach has proven essential in managing the increasing number, scale, and complexity of projects while ensuring timely completion within approved budgets; and
WHEREAS, on November 8, 2017, City Council initially approved on-call municipal engineering services, formerly known as multi-disciplinary engineering services, with a contract authority of $1.7 million per firm; and
WHEREAS, the on-call municipal engineering services was reapproved on July 24, 2019, with the limit increased to $4.5 million per firm; and
WHEREAS, the most recent on-call municipal engineering services approval occurred on June 8, 2022, maintaining the $4.5 million per firm limit; and
WHEREAS, continuing the current model of engaging consultants for comprehensive project delivery is crucial for the efficient execution of the 186 Council-approved CIP projects; and
WHEREAS, without on-call consultant support, the sheer volume of work will inevitably delay projects, exceeding the capacity of existing staff; and
WHEREAS, on January 29, 2025, City staff issued a Request for Qualifications (RFQ) for the selection of firms to undertake the on-call municipal engineering services; and
WHEREAS, on February 20, 2025, staff received SOQs from forty-six (46) firms; and
WHEREAS, selection of consulting services is not based on the lowest bidder, but on the firm's expertise, experience and references; and
WHEREAS, a review panel was created consisting...
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