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Report regarding a resolution approving a ten-year professional services agreement with Iron Brick Associates LLC, in an amount not to exceed $7,726,991 plus contingency funding of 15% of the first year's costs in the amount of $519,174, for implementation services and software subscriptions for the Workday and Teller platforms to replace the City's existing Enterprise Resource Planning (ERP) system and authorizing the City Manager to execute the agreement. (Tony Barrera, Director of Information Technology)
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RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt the accompanying resolution approving the professional services agreement and authorize the City Manager to execute the professional services agreement with Iron Brick Associates for the implementation of a new ERP system. The project will include Workday as the software provider, Strada as the implementation partner, and Can/Am for the cashiering system, replacing the City's existing financial and payroll systems.
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BACKGROUND/DISCUSSION
The City of South San Francisco has used the Tyler Eden financial management system for over 15 years, and it has worked well. Unfortunately, Tyler Technology announced in 2017 that the system will sunset in March 2027 at which time they will discontinue support of the software. Currently, the City also utilizes Vista by PDS payroll system as a separate platform. The upcoming sunset of the Tyler Eden system provides an opportunity to consolidate these two disparate systems into a single, centralized application, thereby improving efficiency and integration of our financial and human resources business processes.
In January 2024, the City partnered with Plante Moran, an experienced ERP consultant, to conduct a comprehensive needs assessment. The consultant facilitated in-depth interviews and workshops with staff across various departments to identify existing workflows, challenges, and requirements for Financials, Payroll, Huma...
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