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Report regarding a resolution authorizing the closure of seventy-two Capital Improvement Plan projects and approving related Budget Adjustment Number 26.038. (Eunejune Kim, Director of Public Works/City Engineer and Matthew Ruble, Principal Engineer)
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RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the closure of seventy-two (72) Capital Improvement Plan (CIP) projects, as summarized in Attachment 1 and detailed in Exhibit A to the resolution, and authorizing the Finance Department to process all necessary budget adjustments associated with these closures.
This action will reduce the budgets of the identified CIP projects by the anticipated remaining amounts shown in Exhibit A, return unused fund balances to their originating sources, and ensure accurate accounting of any pending or unallocated charges.
BACKGROUND
The City of South San Francisco maintains a robust CIP to guide the planning, financing, and delivery of projects that improve city infrastructure, facilities, and services. As part of the implementation of the City's new Enterprise Resource Planning (ERP) system, staff is conducting a comprehensive review and reconciliation of all open CIP projects to ensure accurate financial data migration.
During this review, seventy-two (72) projects were identified as complete, canceled, consolidated, or no longer active, but remain open in the City's financial system. Many of these projects were not previously brought forward for formal closure by the City Council. Typically, CIP projects involving construction return to the City Council for acceptance of the construction improvements as complete in accordance with the plans and specifications. This is because construction projects require a Notice of Completion before they can be formally closed. However, many non-construction projects, such as planning, design-only, operational, or projects ultimately consolidated into other efforts, do not require a Notice of ...
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