Title
Resolution approving and authorizing the City Manager or their authorized designee to execute on-call services agreements for event production services including Concert in the Park and other City special events.
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WHEREAS, the City of South San Francisco ("City") Parks and Recreation Department issued a Request for Proposals ("RFP") seeking qualified consultants and vendors to provide on-call event production services for the Concert in the Park and other City special events; and
WHEREAS, the requested services included event production support such as staging, sound, lighting, talent procurement, furnishings, staffing, logistics, vendor coordination, and security services; and
WHEREAS, proposals were solicited through the City's OpenGov procurement portal and were evaluated by a City staff review panel based on criteria, including experience and qualifications, event approach and production planning, technical capabilities, talent procurement, safety and security, cost, and staffing and project management; and
WHEREAS, City staff determined that GFI Entertainment LLC, Moveable Inc., Brahma Media Group, Latin & Asian Hospitality Group, and Degy Consulting Services LLC were best qualified to provide the requested services based on demonstrated competence, qualifications, pricing, and ability to support high-quality community events; and
WHEREAS, the proposed agreements will provide the City with flexibility to procure event production services on an as-needed basis for Concert in the Park and other special events over an initial three-year term, with the option to extend for up to two additional one-year terms; and
WHEREAS, funding for the agreements will be included within the Parks and Recreation Department operating budget and event-specific project budgets.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby awards on-call agreements for event production services, a form of which is attached hereto and incorporated herein as Exhibit A...
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