Title
Report regarding a resolution for a purchase and service agreement with Edgeworth Integration, LLC for the replacement of surveillance cameras, video management software and server equipment in the amount not to exceed $216,116; and authorize the City Manager to execute the agreement (Tony Barrera, Director of Information Technology)
label
RECOMMENDATION
Recommendation
Staff recommends the City Council approve the purchase and service agreement with Edgeworth Integration LLC for the replacement of surveillance cameras, video management software and server storage. The current system has failing camera equipment and obsolete video software.
Body
BACKGROUND/DISCUSSION
The city currently has 127 single and multi-lens surveillance cameras in many city owned facilities. Most of the equipment have been in use for over a decade and need to be replaced due to hardware failure, end-of-life servers, and outdated Video Management Software (VMS). The current VMS servers are decentralized and operating on multiple end-of-life standalone servers, making it difficult for staff to connect, retrieve and export videos. The surveillance camera system is only used by authorized personnel, including the police department, to view past recordings of all incidents. The surveillance system is not monitored in real time. Furthermore, California law requires agencies to store video for one year; but because of lack of storage capacity, staff is required to save video to tape making it very difficult to review footage.
In March 2022, the Information Technology Department issued a Request for Proposal for the procurement and installation of an Avigilon surveillance camera system. It was published on the city website and city bidding website OpenGov (formally known as ProcureNow). The bid site notified 319 companies but only three local companies submitted proposals. City staff evaluated the proposals and selected Edgeworth Integration based on price and references. Edgeworth...
Click here for full text