Title
Report Regarding a Resolution Authorizing an Agreement with Trimble Unity Construct for Capital Project Management Software and Support Services and approving Budget Amendment Number 26.031) (John Wilson, Senior Engineer)
label
RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt a resolution authorizing an agreement with Trimble Unity Construct for capital project management software and support services and approving Budget Amendment Number 26.031.
Body
BACKGROUND/DISCUSSION
The City of South San Francisco relies on Trimble Unity Construct (formerly e-Builder, Inc.) as its cloud-based capital project management software. Unity Construct provides critical functionality for tracking project schedules, budgets, workflows, communications, reporting, and dashboards, and has been fully integrated into the City's Capital Improvement Program (CIP) since 2017.
In 2017, the City executed an agreement with e-Builder, Inc., and in 2022 the City Council approved a First Amendment extending the agreement through November 2025. Since then, e-Builder has rebranded as Trimble Unity Construct.
The City is now upgrading its Enterprise Resource Planning (ERP) system to Workday. Integration between Unity Construct and Workday will be critical to ensure seamless project and financial management. While subscription costs cover the software platform, integration will require dedicated funding.
Sole Source Justification
Unity Construct is already fully integrated into the City's CIP project delivery workflows, reporting structures, and historical project data. Replacing the system at this time would require costly re-implementation, migration of eight years of project data, retraining of staff, and disruption to ongoing capital projects. For reasons of continuity and efficiency, staff recommends continuing with Unity Construct as a sole source vendor.
FISCAL IMPACT
Annual service and maintenance fees for a five-year period are estimated at $625,0...
Click here for full text