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Report regarding a resolution approving a Professional Services Agreement with Plante Moran, PLLC for Project and Change Management services for the City's Enterprise Resources Planning (ERP) project in the amount not to exceed $298,620, plus a 10% contingency of $29,862, for a total cost of $328,482, and authorize the City Manager to execute the agreement. (Tony Barrera, Director of Information Technology)
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RECOMMENDATION
Recommendation
Staff recommend that the City Council adopt a resolution approving a Professional Services agreement with Plante Moran for Project and Change Management services for the City's Enterprise Resources Management (ERP) project for an amount not to exceed $298,620, plus a 10% contingency of $29,862 for a total cost of $328,482 and authorize the City Manager to execute the agreement.
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BACKGROUND/DISCUSSION
The City of South San Francisco is entering the implementation phase of its ERP upgrade-a transformative project that will modernize and streamline the City's financial, human resources, and operational systems.
The ERP project began in January 2024 when the City engaged Plante Moran to assist in developing a Request for Proposal (RFP). Through department-level workshops, Plante Moran worked closely with staff to define the City's system requirements and supported the City throughout the competitive vendor selection and contract negotiation process. Their knowledge of City operations, goals, and challenges has played a key role in getting the City to this point.
As we move into implementation, the City must dedicate considerable internal resources to ensure the project remains on schedule and within budget. Delays at this stage could result in significant financial impacts. To help mitigate this risk, staff are recommending continued support from Plante Moran to provide project management and change management services. These services will complement the ERP vendor's role while supporting the City's capacity ...
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