Title
Report regarding a resolution approving a First Amendment to a construction contract with HP Communications, Inc. for the installation of conduit and fiber-optic cables and a Second Amendment to a services agreement with Kimley-Horn & Associates, Inc. for fiber-optic infrastructure design, authorizing the City Manager to execute both amendments, and approving budget amendment No. 26.034. (Tony Barrera, Director of Information Technology)
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RECOMMENDATION
Recommendation
It is recommended the City Council approve a First Amendment to a construction contract with HP Communications, Inc. for the installation of conduit and fiber-optic cables (Project No. pf2210, Bid No. 2697) in the amount not to exceed $1,752,585.90 plus a $56,700 contingency and approving a Second Amendment to a services agreement with Kimley-Horn & Associates, Inc. for fiber-optic infrastructure design (Project No. pf2210, Bid No. 2697) in the amount not to exceed $255,130, and increasing Project No. pf2210 fund with Budget Amendment No. 26.034 in the amount of $150,000 from Traffic Impact fees for a total project budget of $1,929,941, and authorizing the City Manager to execute both amendments.
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BACKGROUND/DISCUSSION
In 2024, the City Council approved a construction agreement with HP Communications to install a 288-strand fiber optic cable to the Westborough area. The project was partially funded through the American Rescue Plan Act (ARPA). Under the management of the Engineering Division, the project was completed at the end of August 2025, on-time and under budget. HP Communication proved to be a professional and reliable contractor who the City would like to continue to work with for additional projects. Pf2210 fund balance is $675,726, consisting of $179,969 unspent ARPA funds due to the project being under budget. The ARPA fund must be expended by the end 2026, or the City will be required to return the unused portion.
Staff recommend installing conduit and pulling f...
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