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Report regarding a resolution approving a services agreement with Nor-Cal Moving Services for the Civic Campus Phase 2 project. (Jake Gilchrist, Director of Capital Projects)
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RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt a resolution approving and authorize the City Manager to execute a services agreement with Nor-Cal Moving Services of Hayward, CA for the Civic Campus Phase 2: Library, Parks & Recreation and Community Theater/Council Chambers (pf 2207), in the amount not to exceed $231,980.16.
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BACKGROUND
The Civic Campus Phase 2: Library, Parks & Recreation and Community Theater/Council Chambers project includes the move of Library and Parks and Recreation from their existing Main Library and Municipal Services Building (MSB) facilities to the new Library, Parks and Recreation Center. The move includes the Main Library's existing 75,000+ books, CDs and DVDs display and promotional items, staff offices, equipment and artwork, and Parks & Recreation's exercise equipment, kitchen necessities, display and promotional items, staff offices, pianos, musical instruments, art pieces, event supplies, and assorted equipment.
Staff issued a Request for Proposal (RFP) for moving services on April 12, 2023, available on the City of South San Francisco online procurement portal. The RFP was also advertised in the San Mateo Daily Journal. Kitchell CEM (KCEM), the construction management team on the project, held a mandatory site visit for both buildings, Main Library and MSB on April 19, 2023. Five moving companies participated in the site visit. Following the tour there were two RFP addenda issued to clarify the questions by the interested vendors.
Selection of the vendor for moving services is not based on the lowest bidder, but on the company's expertise, experience, and qualifications.
Three proposals were received on the due date of Tuesday May 9, 2023.
* Corovan
* Crown Worldwide Moving and Storage
* Nor-Cal Moving S...
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