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Resolution awarding a construction contract to Bay Cities Paving & Grading, Inc. of Concord, California for the 2020 Pavement Rehabilitation Project (No. st2104, Bid No. 2644) in an amount not to exceed $2,541,450.00, authorizing a total construction contract authority budget of $3,049,740.00, and authorizing the City Manager to execute the agreement on behalf of the City.
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WHEREAS, the 2020 Pavement Rehabilitation Project (“Project”) will rehabilitate approximately 44,600 square yards of City of South San Francisco (“City”) streets (or 2.3 centerline miles); and
WHEREAS, the City issued a notice inviting bids for the project on December 16, 2020, and December 23, 2020, and received nine bid proposals in response; and
WHEREAS, Bay Cities Paving & Grading, Inc. of Concord, California was the lowest responsible bidder and provided competitive unit prices; and
WHEREAS, staff recommends awarding the construction contract to Bay Cities Paving & Grading, Inc. of Concord, California in an amount not to exceed $2,541,450.00, which is the total for the base bid plus the bid alternate; and
WHEREAS, staff also requests the City Council to authorize a construction contract authority budget of $2,541,450.00, with additional $508,290.00 contingency, totaling a construction budget of $3,049,740.00 for the Project; and
WHEREAS, the Project is included in the City of South San Francisco’s fiscal year 2020-21 Capital Improvement Program (Project No. st2104) with sufficient funds in FY 2020-2021 to cover the initial construction costs through the end of the current fiscal year; and
WHEREAS, it is staff’s intention to go to the bond market and procure remaining funds for this project that would be allocated to this project in Fiscal Year 2021-2022, which will occur in the first/second quarter of 2021 with the intention of having the funding available in time to meet the payment requirements for remaining construction services.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby awards a construction contract, a draft of which is attached hereto and incorporated herein as Exhibit A, for the 2020 Pavement Rehabilitation Project to Bay Cities Paving & Grading, Inc. of Concord, California, in an amount not to exceed $2,541,450.00 conditioned on Bay Cities Paving & Grading, Inc.’s timely execution of the Project contract and submission of all required documents, including but not limited to, certificates of insurance and endorsement, in accordance with the Project documents.
BE IT FURTHER RESOLVED the City Council authorizes a total construction contract authority budget of $3,049,740.00 and authorizes the City Manager to utilize unspent amount of the total Project budget, if necessary, towards additional construction contingency budget.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract in substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely submission by Bay Cities Paving & Grading, Inc. of the signed contract and all other documents, subject to approval by the City Attorney.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of the resolution.
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