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Resolution authorizing a five-year agreement with Clariti Cloud Inc. for the purchase of Clariti Enterprise Software subscription licenses and support for the City’s new community development permitting System in the amount of $1,065,863 plus a 15% contingency in the amount of $23,404 for a total not to exceed amount of $1,089,267, authorizing the City Manager to execute the agreement, and approving Budget Amendment Number 25-045.
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WHEREAS, the City’s Community Development Permitting System which supports multiple City departments has been in place for over twenty years; and
WHEREAS, the current system lacks modern features, has recently experienced issues and has become difficult to acquire support for; and
WHEREAS, the City partnered with an experienced Enterprise Resource Planning (ERP) Consultant, Plante Moran, to seek a vendor for the City’s new ERP System; and
WHEREAS, a Request for Proposal was posted to OpenGov, eight responses were received, a Selection Committee composed of City staff selected Clariti Cloud Inc., with Speridian Technologies as their implementation partner; and
WHEREAS, Clariti Software is a cloud-based permitting solution providing modern technology to improve permitting process efficiencies; and
WHEREAS, Clariti Cloud Inc. will provide 60 enhanced licenses, 40 contractor licenses, ESRI and Bluebeam integration licenses, 3 admin licenses, a full sandbox environment and Salesforce shield for enhanced cybersecurity; and
WHEREAS, Clariti will provide Premiere Support post implementation which includes support for all packages and code not developed by or managed by Clariti; and
WHEREAS, Year 1 costs include $156,028 for Clariti Enterprise licenses and a 15% contingency of $23,404.20; and
WHEREAS, Clariti support and licenses will increase 5% annually for a total 5-year cost of $1,089,267 which includes the 15% contingency; and
WHEREAS, subscription costs and ongoing expenses in subsequent years will be covered by the Permitting Technology Fee Account (Account No. 270-16110-5005), should additional funding be required, the Information Technology Department will submit a request during the normal annual budget process.
NOW, THERFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby take the following actions:
1. Approves a Professional Services Agreement with Clariti Cloud Inc., in the amount of $1,065,863 plus a 15% contingency in the amount of $23,404 for a total not to exceed amount of $1,089,267, a copy of which is attached hereto and incorporated herein as Exhibit A.
2. Authorizes the City Manager to execute the Professional Services Agreements with Clariti Cloud Inc., in substantially the same form as Exhibit A, subject to approval as to form by the City Attorney, and to take any other action for the purposes of carrying out the intent of this resolution that do not materially increase the City’s obligations.
3. Approves Budget Amendment Number 25-045 to amend the Information Technology Department’s FY 2024-25 Operating Budget.
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