Title
Resolution approving a First Amendment to the Product and Services Procurement Purchasing Agreement for body-worn cameras (BWC), mobile audio and video (MAV) equipment, conducted energy devices (Tasers), video software, and cloud storage services with Axon Enterprises Inc., in an additional amount of $1,937,507.88 and for a new not to exceed total amount $2,737,507.88; and authorizing the City Manager or designee to execute the agreement.
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WHEREAS, in 2016, a San Mateo County Civil Grand Jury investigation and report called for law enforcement agencies in San Mateo County to implement body-worn camera programs if they did not already have one in place; and
WHEREAS, public expectations and evolving law enforcement practices have continued to emphasize transparency, accountability, and documentation of police interactions; and
WHEREAS, the South San Francisco Police Department has been long committed to these principles and has utilized MAV systems in patrol cars for approximately 17 years; and
WHEREAS, in 2016 the department implemented a body-worn camera program; and
WHEREAS, in 2021 the City Council approved a Product and Services Procurement Agreement (“Agreement”) between the City of South San Francisco and Axon Enterprises, Inc., to provide MAV and BWC equipment, software, storage, and services with an end date of November 30, 2030; and
WHEREAS, replacing existing equipment will ensure continued reliability, manufacturer support, and compatibility with the Department’s digital evidence management platform; and
WHEREAS, the proposed First Amendment expands the scope of purchase under the Agreement and includes hardware replacement, software licensing, cloud-based evidence storage, technical support, warranties, ongoing software updates, and scheduled equipment refresh at approximately the midpoint of the agreement; and
WHEREAS, the Axon Officer Safety Plan 10+ bundle, Taser 10 and AI Assistant, provides an integrated platform for capturing, managing, storing, and securely sharing digital evidence; and
WHEREAS, the system also includes translation assistance for officers during encounters when an interpreter is not immediately available; and
WHEREAS, the proposed Amendment will allow the Police Department to continue utilizing an integrated technology platform that supports evidence management, officer training, and public transparency while maintaining compatibility with existing criminal justice partners; and
WHEREAS, entering into a First Amendment to Agreement also provides lower annual pricing than a shorter-term agreement while providing continuity of operations and predictable budgeting, making it in the City’s best interest to continue procuring from Axon for these products and services; and
WHEREAS, the total cost for the First Amendment is $1,937,507.88, with anticipated annual cost breakdown as specified in the accompanying staff report; and
WHEREAS, funding for 2026-2027 is included in the FY 2026-27 adopted budget with $270,063.11 of Measure W funds and $95,699.00 of Public Safety Impact Fees; and
WHEREAS, funding for subsequent years will be considered as part of the City’s annual budget adoption process and will remain subject to future City Council appropriations.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby:
1. Approves a First Amendment to the Product And Services Procurement Purchasing Agreement (BWC, mobile audio and video (MAV) equipment, conducted energy devices (Tasers), video software, and cloud storage services with Axon Enterprises Inc., in an additional an amount of $1,937,507.88 and for a new not to exceed total amount of $2,737,507.88, attached hereto in Exhibit A and incorporated herein; and
2. Authorizes the City Manager or designee to execute said amendment in substantially the same form as Exhibit A, and to make any minor revisions, amendments, or modifications, subject to review and approval of the City Attorney, deemed necessary to carry out the intent of this Resolution and which do not materially alter or increase the City’s obligation thereunder.
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