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Resolution awarding a contract in the amount of $495,000 to the Davey Tree Expert Company of Livermore, California and authorizing a project budget of $569,250 for the removal of hazardous trees and continued reduction of potential fuel load on Sign Hill in response to the 2020 Sign Hill Diamond Fire.
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WHEREAS, On October 16, 2020, at 11:54 a.m., a fire ignited on Sign Hill originating on the western section of the iconic letters; and
WHEREAS, On October 22, 2020, City Parks and Recreation staff completed a walkthrough and prepared an assessment of the state of the Sign Hill environment and trails to evaluate the scale of fire damage; and
WHEREAS, based on the damage that was assessed by staff it was determined that an emergency declaration was needed to mitigate the imminent hazards of erosion and dangerous trees; and
WHEREAS, on November 24, 2020, City Council adopted a resolution determining the existence of an emergency because of the Diamond Fire, and authorized emergency repairs; and
WHEREAS, staff contracted with The Davey Tree Expert Company and Acacia Environmental Construction to mitigate tree and erosion hazards respectively; and
WHEREAS, emergency erosion control work was completed in February 2021 and emergent tree work concluded in later October 2021; and
WHEREAS, the emergency declaration was ended on November 4, 2021, after all urgent work had been completed and all trails were clear of hazardous trees; and
WHEREAS, after the emergency declaration concluded, much work remained to reduce fuel load and create defensible space near homes adjacent to City owned parcels on Sign Hill; and
WHEREAS, on March 16, 2022, a request for proposals was issued by staff for the Sign Hill Fire Mitigation and Restoration Project to address this outstanding work; and
WHEREAS, On March 23, 2022, a mandatory pre-bid meeting was conducted to showcase the scope of work that this project will entail, of which six contractors attended; and
WHEREAS, on April 6, 2022, proposals were due, and two contractors submitted proposals, those two contractors being the Davey Tree Expert Company with a bid of $495,000 and Arborwell, Inc. with a bid of $749,000; and
WHEREAS, the Davey Tree Expert Company was the lowest responsible with a bid amount of $495,000; and
WHEREAS, staff recommend a 15-percent contingency for any unforeseen circumstances that may arise within the duration of the tree work for a total project budget of $569,250; and
WHEREAS, current funding for this project exists outside of the general fund.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby approves a contract in the amount of $495,000 to the Davey Tree Expert Company of Livermore, California, a copy of which is attached in Exhibit A attached hereto and incorporated herein, and authorizing a total project budget of $569,250 for the removal of hazardous trees and continued reduction of potential fuel load on Sign Hill in response to the 2020 Sign Hill Diamond Fire and for future fire safety;
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute a project agreement in substantially the same form as Exhibit A and to make any revisions, amendments, or modifications or to take any actions deemed necessary to carry out the intent of this Resolution which do not materially alter or increase the City’s obligations thereunder, subject to approval as to form by the City Attorney.
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