Title
Fiscal Year 2023-2024 Mid-Year Budget Update (Erin O’Brien, Business Manager)
label
RECOMMENDATION
Recommendation
It is recommended that the Parks and Recreation Commission be apprised of the Department’s proposed mid-year budget appropriation requests and adjustments for Fiscal Year 2023-2024.
Body
BACKGROUND/DISCUSSION
At the mid-point of the fiscal year, the City conducts a comprehensive review of its operating budget to assess actual expenditures, revenues, and internal/external factors influencing City operations. The Parks and Recreation Department has identified several appropriation requests, corrections, and transfers relevant to the current fiscal year. A summary of the Department’s mid-year requests, approved by the Budget Standing Subcommittee on February 5, 2024, is outlined below:
General Fund Appropriation Requests:
One-Time Appropriation Request Total: $235,000
Ongoing Appropriation Request Total: $50,000
1. $125,000 - One-Time contractual landscape services (Oakmont Dr. & Olympic Dr.)
2. $10,000 - Ongoing contractual landscape services (Oakmont Dr. & Olympic Dr.)
3. $40,000 - Ongoing contractual window washing services (Police Department)
4. $110,000 - One-Time purchase of privately owned parcels (Westborough Blvd. eastbound shoulders)
Non-General Fund Appropriation Requests:
One-Time Appropriation Request Total: $100,000
Ongoing Adjustment Correction Total: $416,670
West Park Maintenance District Fund (Total: $370,700)
1. $159,800 - Adjustment to correct full-time payroll salaries calculation
2. $11,100 - Adjustment to correct part-time payroll salaries calculation
3. $199,800 - Adjustment to correct benefit calculation
Stonegate Ridge Maintenance Fund (Total: $20,170)
1. $630 - Adjustment to correct full-time payroll salaries calculation
2. $19,540 - Adjustment to correct benefit calculation
Willow Gardens Maintenance Fund (Total: $4,350)
1. $1,450 - Adjustment to correct full-time payroll salaries calculation
2. $2,900 - Adjustment to correct benefit calculation
West Park Maintenance District 1 & 2 (Total: $21,450)
1. $1,240 - Adjustment to correct full-time payroll salaries calculation
2. $20,210 - Adjustment to correct benefit calculation
Park Acquisition Fund (Total: $100,000)
1. $100,000 - Parkland acquisition due diligence
Non-General Fund Transfer Request:
Transit Village Park Project Funding Transfer to Park Land Acquisition Fee Fund and Park Land Construction Fund (Total: $2,000,000)
1. $2,000,000 - Transfer to return funding to the Park Land Acquisition Fee and Park Land Construction Fund as alternative sites for a park are still being considered and funding is not needed at this time.
CONCLUSION
This report summarizes the proposed mid-year amendments to the Parks and Recreation 2023-2024 operating budget. These have been vetted and approved by the City Council Budget Subcommittee and are expected to go before the full City Council on Wednesday, February 28, 2024.
Planning for the Fiscal Year 2024-2025 Operating Budget has already begun at the Department level.