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Resolution Authorizing an Agreement with Trimble Unity Construct for Capital Project Management Software and Support Services and approving Budget Amendment Number 26.031
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WHEREAS, in 2017 the City of South San Francisco entered into a consulting services agreement with e-Builder, Inc. to implement a cloud-based capital project management software suite supporting the City’s Capital Improvement Program (CIP); and
WHEREAS, in 2022 the City Council approved a First Amendment to the agreement, extending the contract through November 7, 2025, and increasing the contract authority to $989,668; and
WHEREAS, e-Builder, Inc. has since rebranded as Trimble Unity Construct (Unity Construct), continuing to provide the same software and support services; and
WHEREAS, Unity Construct is fully integrated into the City’s CIP workflows, reporting structures, and project data, and serves as a sole source vendor due to the continuity of services and costs that would be incurred if the City were to change systems; and
WHEREAS, Unity Construct has become an essential tool for administering the City’s CIP and will be critical to ensuring seamless integration with the City’s forthcoming upgrade to the Workday Enterprise Resource Planning (ERP) system; and
WHEREAS, staff has determined that Trimble Unity Construct is a sole source provider due to its integration into the City’s existing Capital Improvement Program workflows and project data, and that no other vendor can reasonably provide the required continuity of service; and
WHEREAS, annual service and maintenance fees for a five-year period are estimated at $625,000, including subscription services and anticipated service orders for additional features, and will be funded through the Information Technology Department’s Operating Budget, Software Maintenance (account 785-16110-5040); and
WHEREAS, ERP integration costs are estimated at $150,000 and will be funded through the City’s ERP Implementation Reserve, requiring Budget Amendment Number 26.031; and
WHEREAS, the City wishes to execute a five-year agreement with Unity Construct, through November 7, 2030, with total contract authority of $775,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby approves a five-year agreement with Trimble Unity Construct for capital project management software and support services for a total not to exceed amount of $775,000, attached as Exhibit A, and authorizes the City Manager to execute the agreement in substantially the same form as Exhibit A, contingent upon timely submission and execution of all contract documents by Trimble Unity Construct, and subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Council approves the establishment of a blanket purchase order under this agreement, with one line item for annual service and maintenance and one line item for ERP integration.
BE IT FURTHER RESOLVED that the City Council hereby approves Budget Amendment Number 26.031, appropriating $150,000 from the ERP Implementation Reserve to fund ERP integration costs.
BE IT FURTHER RESOLVED that the City Manager is authorized to take any other related actions consistent with the intention of the associated staff report and this resolution.
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