Title
Report regarding adoption of a resolution accepting $100,000 in SMCTA 2024 ACR/TDM Cycle 2 (Grant) Program Funding; accepting $10,000 in C/CAG Local Match Funding; accepting $30,000 in C/CAG Construction Management (CM) Funding; approving associated Budget Amendment Number 25.037; approving contract amendments with C/CAG, Kimley-Horn and Associates, Inc. and Zoon Engineering, Inc., for the South San Francisco, Smart Corridor Expansion Project. (Angel Torres, Senior Civil Engineer)
label
RECOMMENDATION
Recommendation
It is recommended that the City Council:
I. Adopt a resolution accepting $100,000 from the San Mateo County Transportation Authority (SMCTA), 2024 ACR/TDM Cycle 2 (Grant) Program Funding; accepting $10,000 in C/CAG funding for the SMCTA grant Local Match; accepting $30,000 in C/CAG funding for additional Construction Management (CM) services; and
II. Approving a contract amendment with C/CAG for an additional $40,000 in funding budget, extending the contract term of services and authorizing a total contract authority funding budget from C/CAG of $2,557,000; and
III. Approving associated Budget Amendment Number 25.037; and
IV. Approving a contract amendment with Kimley-Horn and Associates, Inc. for an additional $110,000 in contingency, extending the contract term of services, and authorizing a total consulting services contract authority budget of $690,000; and
V. Approving a contract amendment with Zoon Engineering, Inc. for an additional $90,000 in contingency, extending the contract term of services, and authorizing a total consulting services contract budget authority of $903,305.
Body
BACKGROUND
The South San Francisco Smart Corridor Expansion Project (Project) is part of the countywide traffic management system, Smart Corridor program deployment.
The Project is not a traditional project where physical roadway improvements are made, but an implementation of traffic management devices that will enable the City of South San Francisco (City), state law enforcement agencies, and fire departments to proactively and cooperatively manage freeway and arterial traffic congestion during major freeway incidents. The Intelligent Transportation System (ITS) infrastructure improvements fall under four categories: arterial management, incident management, traveler information, and transit management.
The Project will support and extend the San Mateo Countywide Smart Corridor program north with the installation of smart traffic management facilities along routes located in the City that include: Bayshore Boulevard, Airport Boulevard, South Airport Boulevard, Gateway Boulevard, and Oyster Point Boulevard.
The Project Scope of Work includes the installation of:
• Fixed closed-circuit television cameras,
• Microwave vehicle detection systems,
• Directional (trailblazer) signs,
• Arterial dynamic message signs,
• Traffic signal controllers,
• Video wall and workstations in the Traffic Management Center, and
• Fiber optic cable communications connections.
Because the Project will take place within the City limits of South San Francisco, the City was designated as the “Implementing Agency” leading the construction phase and administering the construction contract. However, the City/County Association of Governments (C/CAG) remains as the overall “Project Sponsor” of the Smart Corridor Project, providing funding for this Project in South San Francisco.
DISCUSSION
The deployment of field devices and system upgrades are nearly completed in South San Francisco. As such, the City and C/CAG sought assistance in development and implementation of the Incident Response Timing plans and strategies for this new segment of the Smart Corridor within South San Francisco. The Incident Response Timing plans and strategies are required when responding to a major incident that forces US-101 traffic onto local streets while safely attending to and clearing the incident. Incident response timing plans/strategies are required for all traffic signals along the incident response routes. In addition, the Smart Corridor Operations Manual will be updated, adding information on the incident response options for the segment of the Smart Corridor through South San Francisco.
To cover these additional consulting services, the City of South San Francisco applied for and was successful in obtaining Measure A and Measure W grant funding from SMCTA through the 2024 Alternative Congestion Relief (ACR) / Transportation Demand Management (TDM) Cycle 2 (grant) program. The grant requires 10% local matching funds which the C/CAG Board has secured for the City. The C/CAG Board has also secured additional funding to extend the construction management and inspection services for this additional phase of the project.
I. Accept Grant Funding from SMCTA and C/CAG
The San Mateo County Transportation Authority (SMCTA) administers Measure A and Measure W funding to support transportation-related projects throughout San Mateo County. These measures are critical in advancing transportation goals by addressing congestion and improving infrastructure. Measures A and W provide essential resources for local safety improvement, pedestrian and bicycle infrastructure, and congestion relief projects.
In June 2024, SMCTA conducted countywide outreach “Call for Projects” for Cycle 2 of the ACR/TDM program in accordance with their 2022 ACR/TDM Plan. In August 2024, with consent from the South San Francisco City Council, staff prepared and applied for the Intelligent Transportation Systems grant to address the project need for the incident response timing plans/strategies.
In November 2024, SMCTA informed the City that they had concluded the review of all grant applications received and had established an initial project prioritization list, and that a project nomination list was to be submitted for consideration by TA Board (December 2024). In December 2024, the TA Board officially adopted the final program of projects receiving funding in Cycle 2 of the ACR/TDM program.
On December 5, 2025, the TA Board adopted Resolution No. 2024-23, authorizing $100,000 in funding for the South San Francisco Smart Corridor Expansion Project to fund the development and integration of the incident response timing plan/strategies. (Attachment 1 - SMCTA Exhibit D. 2024 ACR/TDM Program Cycle 2 Program of Final Recommended Projects)
In February 2025, the C/CAG Board adopted Resolution No. 25-07, authorizing $10,000 in funding for the Local Match funding and $30,000 in funding for additional Construction Management (CM) services for the additional phase of the project.
II. C/CAG Contract Amendment
C/CAG is the project’s lead sponsor for the Smart Corridor Expansion project through South San Francisco (City).
The City/County Association of Governments of San Mateo County (C/CAG) and the City of South San Francisco are parties to an Agreement dated March 24, 2021, specifying each Party’s obligations and responsibilities for the construction phase of the Smart Corridor extension project in the City.
In March 2021, C/CAG provided the City with an amount of $917,000 in funding to cover project construction costs.
In December 2021, C/CAG and the City executed Amendment No. 1 to allocate an additional $1,600,000 in funding to cover construction costs and to extend the term of the agreement to June 30, 2023.
In June 2023, C/CAG and the City executed Amendment No. 2 extending the term of the agreement to June 30, 2024, due to continued construction delays attributed to supply chain issues, permitting conflicts, and unexpected issues in the field.
In June 2024, C/CAG and the City executed Amendment No. 3 extending the term of the agreement to June 30, 2025, to enable project completion.
Staff recommends approval of proposed Amendment No. 4 extending the term of the agreement to December 12, 2025, and accepting the additional $40,000 in project funding.
The following outlines the project funding from C/CAG for construction and completion of the project:
|
Original Funding Agreement (FA) Budget |
|
$917,000 |
|
+ FA Amendment No. 1 - Time Extension & Funding Increase |
+$1,600,000 |
$1,600,000 |
|
+ FA Amendment No. 2 - Time Extension |
+$0 |
$2,517,000 |
|
+ FA Amendment No. 3 - Time Extension |
+$0 |
$2,517,000 |
|
+ FA Amendment No. 4 - Time Extension & Funding Increase* |
+$40,000 |
$2,557,000 |
|
Total Amended Funding Agreement Budget |
$2,557,000 |
*Pending City Council Approval
The increase in the funding budget will be utilized for developing and implementing the incident response timing plans/strategies, and in support of the finalization of the construction and implementation of the project.
III. Kimley-Horn and Associates, Inc. Contract Amendment
Kimley-Horn and Associates, Inc. is the City’s design engineer for the Smart Corridor Expansion project. To date, they have provided professional services to complete the design, obtained required permits, prepared construction documents, and provided design support services during construction. As the Project proceeds and nears the completion of the construction phase, staff recommend approving an amendment to the Kimley-Horn and Associates, Inc. Consulting Services Agreement (CSA) to provide additional design support during construction and to assist with developing and implementing incident response timing plans and strategies. The additional design support would include items that require design engineer’s input including:
• Prepare Incident Response Timing Plans and Strategies for 24 existing traffic signals, for incidents in both the NB and SD directions of US-101, accounting for various time periods (AM, off-peak/midday, PM), and, diversion severity, and
• Prepare and amend the existing SMC Smart Corridor Operations Manual to account for expansion to the Northern part of the county.
The following outlines the project budget for Kimley-Horn and Associates, Inc. from design through completion of the project:
|
Original Consulting Services Agreement Contract Budget |
|
$280,000 |
|
+ CSA Amendment No. 1 - Time Extension |
+$0 |
$280,000 |
|
+ CSA Amendment No. 2 - Time Extension & Scope/Cost Increase |
+$79,720 |
$359,720 |
|
+ CSA Amendment No. 3 - Time Extension & Scope/Cost Increase |
+140,280 |
$500,000 |
|
+ CSA Amendment No. 4 - Scope/Cost Increase |
+$80,000 |
$580,000 |
|
+ CSA Amendment No. 5 - Time Extension & Scope/Cost Increase* |
+$110,000 |
$690,000 |
|
Total Amended Consulting Services Agreement Contract Authority Budget |
$690,000 |
*Pending City Council Approval
The increase in contingency for the Kimley-Horn and Associates, Inc. CSA will be utilized for additional construction support in developing and implementing the incident response timing plans/strategies and in support of the finalization of the construction and implementation of the project.
IV. Zoon Engineering, Inc. Contract Amendment
Zoon Engineering, Inc. is the City’s construction management consultant for the Smart Corridor Expansion project. They have provided professional services to manage and inspect the construction work completed to date that is nearing completion. Staff recommend approving an amendment to the Zoon Engineering CSA to provide additional construction management support through the final phases of construction. Additional construction management support is required to account for all construction time extensions to date.
The construction management services include:
• Scheduling, conducting, and documenting items discussed at the weekly progress meetings,
• Initial review and coordination of responses to contractor requests for information (RFIs),
• Services in the preparation of design changes, cost estimates and support documents for construction contract change orders (CCOs),
• Documenting and inspection of work completed, and
• Preparation of construction record drawings.
The following outlines the project budget for Zoon Engineering, Inc. through end of construction:
|
Original Consulting Services Agreement Contract Budget |
|
$633,305 |
|
+ CSA Amendment No. 1 - Time Extension & Scope/Cost Increase |
+$180,000 |
$813,305 |
|
+ CSA Amendment No. 2 - Time Extension & Scope/Cost Increase* |
+$90,000 |
$903,305 |
|
Total Amended Consulting Services Agreement Contract Authority Budget |
$903,305 |
*Pending City Council Approval
The increase in contingency for the Zoon Engineering, Inc. CSA will be utilized for the extension of construction management support services through the finalization of construction and implementation of the project.
FUNDING AND MAINTENANCE
C/CAG, as the funding agency for the Project, has previously allocated a total of $2,877,000 towards the design and construction of the project and assisted the City in securing $5,642,000 in Grant funding for the construction of the project. To date, the project budget for the design and construction of the project totaled $8,519,000.
In accepting the additional $100,000 in grant funding from the SMCTA, and the recently approved $40,000 in additional funding approved by C/CAG Board, the new combined, total project budget will be increased by $140,000 for a total amended project budget of $8,659,000.
The Countywide Smart Corridor Project is a joint effort between Caltrans, C/CAG, and Cities of San Mateo County to address traffic congestion on local streets and main arterials in San Mateo County. On September 25, 2008, the City of South San Francisco executed a Memorandum of Understanding (MOU) with all participating parties in which the City agreed to work cooperatively and to provide input during the development of the Smart Corridor Project. The executed MOU addressed the general objectives and framework of the Smart Corridor Project and was not intended to commit any agency to funding, or long-term significant maintenance and operations responsibilities. As the Smart Corridor Project in South San Francisco proceeds, agreements are in place to address specific responsibilities between the City of South San Francisco and C/CAG regarding various aspects of the Project in the City.
Listed below is a summary of responsibilities split between the City and C/CAG:
• The City will continue to own and maintain all upgraded city-owned equipment,
• The City will own the new equipment located within the City right-of-way,
• The City will be responsible for the electrical cost and any graffiti removal from all equipment located within the City right-of-way,
• C/CAG will be responsible for the maintenance of all new above ground equipment,
• The City will be responsible for protecting the new underground communication lines, and
• The City will continue to operate all upgraded equipment during daily operations.
During major traffic incidents along US-101, Caltrans will control traffic signals, cameras, and directional signs. A separate agreement will be drafted between the City and Caltrans outlining operations of traffic cameras and directional signs during major traffic incidents.
FISCAL IMPACT
Adopting this resolution will have no fiscal impact on the City. This project is included in the City of South San Francisco’s Fiscal Year 2021-2022 Capital Improvements Program (Project No. tr2002) and is funded through State and County funding. Adopting this resolution will increase the project’s overall budget and increase the allocation of contingency funds to account for the proposed amendments to the Consulting Services Agreements.
The total project funding is outlined in the following table:
|
State |
State Transportation Improvement Program |
|
|
$200,000 |
|
C/CAG |
County Measure M |
|
|
$160,000 |
|
State |
State Transportation Improvement Program |
|
|
$2,044,000 |
|
State |
Traffic Light Synchronization Program |
|
|
$3,598,000 |
|
C/CAG |
County Measure M |
|
|
$917,000 |
|
C/CAG |
County Measure M |
|
|
$1,600,000 |
|
SMCTA |
ACR/TDM Cycle 2 * |
|
|
$100,000 |
|
C/CAG |
County Measure M * |
|
|
$40,000 |
|
|
* Pending City Council Approval |
|
|
|
|
|
|
|
|
|
|
|
Total Design and Construction Funding |
|
|
$8,659,000 |
|
|
|
|
|
|
|
|
Current Approved Commitments (tr2002) |
Current |
Increase |
Total |
|
|
Econolite Services, Inc. |
$6,734,972 |
$0 |
$6,734,972 |
|
|
Kimley-Horn Associates, Inc. |
$580,000 |
$110,000 |
$690,000 |
|
|
Zoon Engineering, Inc. |
$813,305 |
$90,000 |
$900,305 |
|
|
Ninyo & Moore Geotechnical |
$30,810 |
$0 |
$30,810 |
|
|
CSG |
$16,080 |
$0 |
$16,080 |
|
|
GBS |
$5,000 |
$0 |
$5,000 |
|
|
Miscellaneous Indirect Costs (estimated) |
$250,000 |
$0 |
$250,000 |
|
|
|
|
|
|
|
|
Total Approved Commitments |
$8,430,167 |
$200,000 |
$8,627,167 |
C/CAG, as the Project Sponsor, is fully funding the Project costs and expenses for work that are within the scope of the conformed Project plans and specifications.
RELATIONSHIP TO STRATEGIC PLAN
Approving this resolution will contribute to the City’s Strategic Plan outcome of improved Quality of Life by providing traffic relief in the event of an accident along US-101 and supporting the overall Countywide Smart Corridor Program.
CONCLUSION
Staff recommends that City Council adopt a resolution accepting $100,000 from the SMCTA 2024 ACR/TDM Cycle 2 (Grant) Program, accepting $10,000 in C/CAG funding for the SMCTA grant Local Match, accepting $30,000 in C/CAG funding for additional Construction Management (CM) services, and approving associated Budget Amendment Number 25.037; approving a contract amendment with C/CAG for time extension and an additional $40,000 in funding budget, approving a contract amendment with Kimley-Horn and Associates, Inc. for time extension and an additional $110,000 in contingency budget; and approving a contract amendment with Zoon Engineering, Inc. for time extension and an additional $90,000 in contingency budget, all for the Smart Corridor South San Francisco Expansion Project (Project No. tr2002).
Attachments:
1. Attachment 1 - SMCTA Exhibit D. 2024 ACR/TDM Cycle 2 Final Projects
2. Attachment 2 - Presentation