Title
Report regarding a resolution awarding a construction contract to Spektren Engineering, Inc. of Gilroy, California, for the Curb Ramps & Street Intersection Improvements Project in an amount not to exceed $412,907.54 and related actions. (Angel Torres, Senior Civil Engineer)
Label
RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt a resolution awarding a construction contract to Spektren Engineering, Inc. of Gilroy, California, for the Curb Ramps & Street Intersection Improvements Project (Project No. st2401, Bid No. 2705) in an amount not to exceed $412,907.54, authorizing a total construction budget of $512,907.54, and authorizing the City Manager to execute the agreement on behalf of the City; and approving associated Budget Amendment Number 26.043.
Body
BACKGROUND/DISCUSSION
The Curb Ramps & Street Intersection Improvements Project will address drainage and pedestrian access issues at multiple intersections. Work includes removing existing shallow steel arch culvert drain lines and low, depressed drain inlets, with the installation of new storm drain manholes, standard curb inlets, and underground culverts connected to an existing underground storm drain system. The project will also extend an existing underground storm drain system to capture ponding surface water along Grand Avenue, eliminating ponding and overflow concerns impacting nearby residents and public access during heavy rain events.
The storm drain upgrades are integrated with pedestrian access improvements to enhance crosswalk visibility and provide ADA-compliant curb ramps. The project includes pavement restoration and new thermoplastic striping at the intersections of Miller Avenue & Chestnut Avenue, Grand Avenue & Orange Avenue, and Randolph Avenue & Madrone Avenue in South San Francisco, CA.
Construction will be coordinated to maintain access for residents and the traveling public, using temporary daytime detours as needed. Contract provisions require the contractor to notify nearby residents and businesses in advance of work. Temporary parking restrictions and traffic control measures will be implemented, with “No Parking” signs posted indicating street parking restrictions in advance of the construction work.
Bid Process and Results
The Project was advertised using formal bid procedures for public projects greater than $200,000 in accordance with the City’s purchasing policy, which falls under Procurement Type 1: Competitive Bidding for Construction Projects. For more details on the City’s Procurement Process, refer to Attachment 2.
This procedure awards the contract to the lowest responsive and responsible bidder.
Staff advertised the notice inviting bids on September 23, 2025. On October 29, 2025, staff received fourteen (14) bid proposals in response to the notice inviting bids. Staff reviewed all bid proposals and identified that Spektren Engineering, Inc. of Gilroy, California, was the lowest responsive and responsible bidder. Staff verified the low bidder’s current contractor’s license with the California State Licensing Board and found it to be in good standing.
The Project was advertised with a “Base Bid” schedule only. The selection of award of a contract is based on the lowest responsive bid for the Base Bid schedule.
Following is a summary of all fourteen (14) bids received in comparison to the Engineers Estimate:
|
|
|
Contractor |
"Base Bid" Schedule |
|
|
Status Of Proposal |
(Contract Award Based on "Base Bid" Total) |
Results |
|
1 |
Responsive |
Spektren Engineering, Inc. |
$412,907.54 |
|
2 |
Responsive |
CF Contracting, Inc. |
$449,889.55 |
|
3 |
Responsive |
Altor Construction |
$476,505.00 |
|
4 |
Responsive |
Golden Bay Construction, Inc. |
$504,658.00 |
|
5 |
Responsive |
FBD Vanguard Construction, Inc. |
$504,990.00 |
|
6 |
Responsive |
Sposeto Engineering, Inc. |
$540,998.00 |
|
7 |
Responsive |
Modernscapes Innovations |
$575,045.00 |
|
8 |
Responsive |
Granite Rock Company |
$598,992.50 |
|
9 |
Responsive |
QLM-Inc. |
$620,054.00 |
|
10 |
Responsive |
JPB Designs, Inc. |
$639,169.00 |
|
11 |
Responsive |
Kerex Engineering |
$645,024.00 |
|
12 |
Responsive |
BuildCorp Inc. |
$654,380.00 |
|
13 |
Responsive |
Zara Construction, Inc. |
$679,669.00 |
|
14 |
Responsive |
Redgewick Construction Co. |
$881,149.00 |
|
|
|
Engineers Estimate |
$452,908.00 |
The Project budget is:
Spektren Engineering, Inc. Contract $412,907.54
Construction Contingency (~25%) $100,000.00
Total Project Budget $512,907.54
The construction contingency will be used for any additional costs related to design changes during the construction operations.
FISCAL IMPACT
This Project (No. st2401) is included in the City of South San Francisco’s FY 2023-2024 Capital Improvements Program and includes $1,000,000 in Citywide Traffic Impact Fee (TIF) funding for this Project.
Budget Amendment Number 26.043 will amend the current CIP to include $200,000 in additional Citywide Traffic Impact Fee (TIF) funding.
This program will have a dedicated budget covering the proposed construction contract and potential contingency costs. The funding for the Construction Project comes from three sources:
|
Purpose |
Estimated Costs |
|
Design Budget |
$360,000.00 |
|
Construction Budget |
$512,907.54 |
|
Construction Management and Inspection Budget |
$230,000.00 |
|
Staff Time / Misc. |
$75,000.00 |
|
Total Budget |
$1,177,907.54 |
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by maintaining and improving infrastructure to serve the public by prolonging the useful life of the streets.
CONCLUSION
City staff recommends that the City Council adopt a resolution awarding the construction contract to Spektren Engineering, Inc. of Gilroy, California, for the Curb Ramps & Street Intersection Improvements Project (Project No. st2401, Bid No. 2705) in an amount not to exceed $412,907.54, authorizing a total construction budget of $512,907.54, authorizing the City Manager to execute the agreement on behalf of the City, and approving Budget Amendment No. 26.043.
Attachments:
1. Vicinity Map
2. Overview of City’s Procurement Process
3. Presentation