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Report regarding a resolution to adopt proposed user fees for new City of South San Francisco facilities and amending the Master Fee Schedule for Fiscal Year 2023-2024. (Greg Mediati, Parks and Recreation Director)
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RECOMMENDATION
Recommendation
It is recommended that the City Council hold a public hearing to receive input regarding the adoption of proposed user fees for new City of South San Francisco facilities, and at the conclusion of the public hearing, consider adopting a resolution approving amendments to the Master Fee Schedule for Fiscal Year 2023-2024.
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BACKGROUND/DISCUSSION
On May 16, 2023, the Parks and Recreation Commission approved proposed user fees for the new Library | Parks and Recreation Community Civic Campus and the Orange Memorial Park Sports Complex, to be presented to City Council for adoption into the Fiscal Year 2023-2024 (FY 23-24) Master Fee Schedule. City Council’s Standing Budget Committee reviewed the proposed fees at the May 31, 2023 meeting.
The recommended fees were developed based on equivalent spaces within the current South San Francisco Master Fee Schedule, comparable fee analysis of neighboring jurisdictions, and the recommendations from the South San Francisco Parks and Recreation Commission.
The Library | Parks and Recreation Community Civic Campus and the Orange Memorial Park Sports Complex are state of the art community amenities that are anticipated to be in high demand for privately hosted events and activities, as available. One proposed mechanism to help assure South San Francisco community members receive priority in use is through the proposed non-resident incremental rate of an additional $40 per hour over the resident rate. The newly proposed non-resident rate is more than double the current facility non-resident incremental rate of $15 per hour. This increase was suggested by the Parks and Recreation Commission at their May meeting.
Orange Memorial Park Sports Complex
Library | Parks and Recreation Center
At the May 24, 2023 City Council meeting, City Council adopted a resolution accepting the Fiscal Year 2023-24 Master Fee Schedule, with the exception of the Parks and Recreation Fee Schedule. While the Parks and Recreation Department’s existing fees for Fiscal Year 2023-24 will remain the same as Fiscal Year 2022-23 (absent the previously proposed 3% increase), there were a few new fees included in the proposal specific to the Oyster Point Marina Park picnic rentals. With the completion of Oyster Point Marina Phase 1 project, staff intend to have the picnic sites available for rentals. The proposed fees align with the current master fee schedule with comparable sites, including the $15 non-resident incremental rate.
Oyster Point Marina Park
Police Department Community Room
The Police Department’s Community Room at 1 Chestnut Avenue has been used as meeting space for City and Police operations as well as a resource to local community groups. Thus far, this facility has been made available to local non-profit groups, however for parity with other similar meeting spaces staff recommends that fees be assessed to recover costs related to managing Community Room uses by outside groups. The Police Department and Parks and Recreation Department consulted on aligning the proposed Community Room fee with fees for a similar-sized room at the Library | Parks and Recreation Community Civic Campus, specifically the Council Chambers, which informed the fee proposed in the table below.
FISCAL IMPACT
The proposed new fees will help contribute to the City’s overall projected revenue and financial sustainability, and offset direct costs for offering spaces for private use.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of the proposed fees aligns with the City’s strategic plan under Priority Area 3, ensuring fiscal stability.
CONCLUSION
Staff recommend that City Council accept the proposed user rental fees for the aforementioned new facilities, and amend the Fiscal Year 2023-24 Master Fee Schedule.