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Report regarding a resolution awarding a construction agreement to B.E.A.M. Construction, Inc. of San Francisco, California for the Orange Memorial Park Restroom Renovation Project in an amount not to exceed $258,587. (Joshua Richardson, Parks Division Manager)
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RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt a resolution awarding a construction agreement to B.E.A.M. Construction, Inc. of San Francisco, California for the Orange Memorial Park Restroom Renovation Project in an amount not to exceed $258,587 ($223,587 base bid plus $35,000 contingency) and authorizing the City Manager to execute the construction agreement on behalf of the City.
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BACKGROUND/DISCUSSION
In October 2023, the renewed sports field at Orange Memorial Park opened. Since then, the field has experienced approximately five times more visitors per month than it did prior to construction. This in turn has increased demand for the restrooms located on Memorial Drive.
These restrooms were not rehabilitated during the larger sports field project and have not been renovated since their original construction. Many of the plumbing fixtures and amenities have reached the end of their useful life and warrant replacement. Additionally, despite enhanced cleaning practices and expenditures, staff are unable to remove odors and stains that have become embedded in the grout and other porous surfaces.
In Fiscal Year 2022/23, staff requested $100,000 for minor renovations to the restrooms, but as the project advanced, it became apparent that more extensive work was required, including upgrades to electrical, plumbing, and ventilation systems. As such, staff entered into a contract with Dreiling Terrones Architecture, Inc. (DTA) for design services.
Design iterations have resulted in improvements that include new amenities and fixtures inside the restroom, increased active and passive ventilation, modern LED lighting, addition of exterior gates, touchless flush and faucet sensors, and an ADA compliant drinking fountain and bottle filler on the exterior of the building. Additionally, all tile will be removed and replaced with a non-porous epoxy flooring and durable and impervious fiberglass reinforced plastic (FRP) wall panels.
During design, Parks staff were made aware of Community Development Block Grant Coronavirus (CDBG-CV) funding that the Economic and Community Development Department had available. This CDBG-CV project is eligible under the Public Prevention and Response (PPR) tieback as it directly addresses public health and sanitation concerns in a high-use community facility. The project meets HUD’s National Objective of Low- and Moderate-Income Area Benefit (LMA) as 68.5% of residents in the service area are classified as low- and moderate-income, and Orange Memorial Park serves as a primary recreational amenity for residents of a nearby Housing Authority complex and surrounding neighborhoods. By improving hygiene, reducing contact points, and supporting ongoing public health best practices, the project ensures a safer and more sanitary environment for park users while maintaining compliance with federal CDBG-CV requirements.
Bid Process and Results
The project was advertised using formal bid procedures for public projects in accordance with the City’s purchasing policy. This practice awards the contract to the lowest responsive and responsible bidder.
On January 28, 2026, staff issued an RFP for contractors to bid for the project and ultimately received eight bids. One bid was disqualified for not including a valid bid bond, leaving seven responsible bidders. The bid period was open for four weeks and advertised via newspaper and OpenGov. Staff reviewed all bid proposals and identified that the lowest responsive and responsible bidder was B.E.A.M. Construction, Inc. of San Francisco, California. Staff verified B.E.A.M. Construction, Inc.’s contractors license with the California State Licensing Board is valid and found them in good standing.
The following is a summary of qualifying bids received:
|
|
Contractor |
Bid Result |
|
1 |
B.E.A.M. Construction, Inc. |
$223,587 |
|
2 |
Unimax Construction |
$285,000 |
|
3 |
GSP Construction, Inc. |
$342,000 |
|
4 |
CWS Construction Group, Inc. |
$345,000 |
|
5 |
Selway Construction |
$357,000 |
|
6 |
Cestarollo Construction, Inc. |
$360,125 |
|
7 |
Gelliera, Inc. |
$482,000 |
|
|
|
|
|
|
Engineer’s estimate (by DTA) |
$240,000 |
B.E.A.M. Construction, Inc.’s bid is approximately 6% lower than the engineer’s estimate. Staff reviewed the bid and found it competitive and addresses all scopes of work.
The project construction budget is:
|
Construction Contract |
$ 223,587 |
|
Construction Contingency (~15%) |
$ 35,000 |
|
Total Project Construction Budget |
$ 258,587 |
The construction contingency will be set aside for any additional costs related to unanticipated site conditions discovered during construction operations. This project will be subject to federal Davis-Bacon wage determinations.
The project will require the temporary closure of both the men’s and women’s restroom, and park users will be directed to use the single occupancy restrooms attached to the concession building, other park restrooms, and portable restrooms for the duration of the project.
FISCAL IMPACT
The City has allocated $178,232 in Community Development Block Grant - Coronavirus (CDBG-CV) funds toward the comprehensive renovation of the public restroom facility at Orange Memorial Park. These funds were made available to the City through the U.S. Department of Housing and Urban Development (HUD) pursuant to the Coronavirus Aid, Relief, and Economic Security (CARES) Act, which provided supplemental CDBG-CV allocations to entitlement jurisdictions to prevent, prepare for, and respond to the COVID-19 pandemic. All CDBG-CV funds must be fully expended by June 2026; therefore, the project schedule has been structured to ensure timely obligation, construction completion, and expenditure in advance of the federal deadline. In addition to this federal funding, the $100,000 that was allocated in FY 2022-23 will be used to fund the gap in contract amount. Staff does not anticipate additional funding being required to complete this project.
RELATIONSHIP TO ACTION PLAN
Approval of this action will contribute to the City’s FY 2025-26 Action Plan. It aligns with Major Focus Area #2, which is focused on enhancing quality of life by building and maintaining a sustainable city, and making the city a great place to live, learn, and play.
CONCLUSION
Staff recommends that the City Council adopt a resolution awarding a construction agreement to B.E.A.M. Construction, Inc. of San Francisco, California for the Orange Memorial Park Restroom Renovation Project in an amount not to exceed $258,587 ($223,587 base bid plus $35,000 contingency) and authorizing the City Manager to execute the agreement on behalf of the City.