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Resolution awarding a construction contract to Bay Area Lightworks, Inc. of San Francisco, California for the Traffic Signal Safety Improvement Project (No. tr2403, Bid No. 2698) in an amount not to exceed $1,080,000, authorizing a total construction contract authority of $1,242,000, and authorizing the City Manager to execute the agreement on behalf of the City.
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WHEREAS, the Traffic Signal Safety Improvement Project (“Project”) will install one new traffic signal at Junipero Serra Boulevard and Arroyo Drive and add retroreflective backplates at 64 intersections throughout the City; and
WHEREAS, the City issued a notice inviting bids for the project on November 18, 2024; and
WHEREAS, on December 20, 2024, the City received seven (7) bid proposals in response; and
WHEREAS, Bay Area Lightworks, Inc. of San Francisco, California was the lowest responsive and responsible bidder and provided competitive unit prices; and
WHEREAS, staff reviewed all bid proposals and identified that the lowest responsive and responsible bidder was Bay Area Lightworks, Inc. of San Francisco, California. Staff has verified the low bidder’s current contractor’s license with the California State Licensing Board and found it to be in good standing; and
WHEREAS, staff recommends awarding the construction contract to Bay Area Lightworks, Inc. of San Francisco, California in an amount not to exceed $1,080,000, which is the total for the base bid schedule; and
WHEREAS, staff also requests the City Council to authorize a construction contract of $1,080,000, with additional $162,000 for contingency, for a total construction contract authority of $1,242,000; and
WHEREAS, the Project is included in the City of South San Francisco’s Fiscal Year (FY) 2024-25 Capital Improvement Program (Project No. tr2403) with sufficient funds in FY 2024-25 to cover the initial construction costs through the end of the current fiscal year; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby awards a construction contract, a draft of which is attached hereto and incorporated herein as Exhibit A, for the Traffic Signal Safety Improvement Project to Bay Area Lightworks, Inc. of San Francisco, California, in an amount not to exceed $1,080,000, conditioned on Bay Area Lightworks, Inc. timely execution of the Project contract and submission of all required documents, including but not limited to, certificates of insurance and endorsement, in accordance with the Project documents.
BE IT FURTHER RESOLVED the City Council authorizes a total construction contract authority of $1,242,000.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract in substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely submission by Bay Area Lightworks, Inc. of the signed contract and all other documents, subject to approval by the City Attorney.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of the staff report or this resolution.
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