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Report regarding a resolution approving an extension agreement with Turbo Data Systems, Inc. for parking citation processing, adjudication services, traffic citation processing, and issuance of equipment for a nine (9) month term extension of the existing contract continuing from the end of the existing contract expiring June 30, 2026, through March 31, 2027, in an amount not to exceed $56,250 and authorizing the City Manager or authorized designee to execute the agreement. (Fahmida Murphy, Police Lieutenant)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution authorizing the City Manager or authorized designee to execute an extension agreement with Turbo Data Systems, Inc. for parking citation processing, adjudication services, traffic citation processing, and issuance of equipment for a nine (9) month term extension of the existing contract not to exceed $56,250 commencing on July 1, 2026 through March 31, 2027.
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BACKGROUND/DISCUSSION
In the late 1990’s, California state law decriminalized parking citations and shortly thereafter, San Mateo County Superior Court transferred the responsibility for parking citation processing and collection to local law enforcement agencies. Rather than form a joint powers agency within San Mateo County, it was determined to be most efficient for the County and local agencies to issue a combined request for proposals (RFP) with the successful vendor entering into individual contracts with each agency. By combining the volume of all ticketing agencies (including the City of South San Francisco), each agency would receive the best processing rates and the highest levels of service. In 1999, an RFP was issued and Turbo Data Systems, Inc. was selected. Subsequent RFPs were issued in 2006, 2014, and 2020 and Turbo Data Systems, Inc. was again the vendor of choice.
The current contract with Turbo Data Systems, Inc. is set to expire on June 30, 2026. In preparation of the contract’s expiration, San Mateo County and its associated subcommittee of involved law enforcement agencies issued a consolidated RFP in April of 2026 for the provision of citation processing, payment and adjudication services, web-based information management, and records and case management services. The current RFP process is still currently out to bid and is not expected to be completed until December 2026.
To ensure continuity in service, staff recommend extending the current contract with Turbo Data Systems, Inc. until March 31, 2027.
FISCAL IMPACT
The term of the nine (9) month extension agreement with Turbo Data Systems, Inc. is from July 1, 2026, through March 31, 2027. The amount of the agreement is not to exceed $56,250. The amendment to the current agreement will allow for processing and lease extensions at the existing rates with a few minor exceptions to the pricing, such as an increase of the fee for Administrative Hearings from $25.00 per hearing to $50.00 per hearing. Turbo Data Systems, Inc., will be submitting a proposal for services to the County. The amount of the amendment has been included in the Police Department’s FY 2026-2027 recommended operating budget.
RELATIONSHIP TO CITY COUNCIL PRIORITIES ACTION PLAN
Approving this proposed extension agreement aligns with Major Focus Area of Quality of Life within the City’s 2026 Priorities Action Plan.
CONCLUSION
It is recommended that the City Council adopt a resolution authorizing the City Manager or authorized designee to execute an extension agreement with Turbo Data Systems, Inc. for parking citation processing, adjudication services, traffic citation processing and issuance of equipment for a nine (9) month term extension of the existing contract in an amount not to exceed $56,250 commencing on July 1, 2026 through March 31, 2027.