Title
Report regarding a resolution authorizing the City Manager to execute the First Amendment to the Public Art Agreement between the City of South San Francisco with Ride Art, LLC of Berkeley, California for extended storage fees and risk insurance for the Caltrain Public Art Installation (Project No. pf2102) in an amount not to exceed $6,250. (Philip Vitale, Deputy Director of Capital Projects)
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RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the First Amendment to the Public Art Agreement with RIDE ART, LLC for extended storage fees and risk insurance for the Caltrain Public Art Installation (Project No. pf2102) in an amount not to exceed $6,250.
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BACKGROUND/DISCUSSION
The City entered into a Public Art Agreement with RIDE ART, LLC on July 28, 2021 for design and purchase of three public art pieces, which included a vertical sculpture and two matching lawn pieces for a price of $464,000 to be installed at the Caltrain Plaza, which was later named the Karyl Matsumoto Plaza.
The plaza is located between the West exit of the South San Francisco Caltrain Station tunnel and the intersection of Airport Boulevard and Grand Avenue. The construction of this plaza was originally part of the overall South San Francisco Caltrain Station construction project. Unfortunately, the timing of a portion of the plaza construction was delayed due to the completion of the development at 200 Airport and improvements by PG&E to improve the reliability of their gas distribution lines in the vicinity.
Construction of the second phase of the plaza began on February 20, 2024. As a result of the longer than anticipated construction schedule for 200 Airport and the plaza, installation of the art pieces was delayed by seven months, resulting in additional storage fees and extended risk insurance coverage for the artists, which was passed onto the City.
The art pieces were ultimately installed at the plaza in August 2024, with a dedication ceremony held on September 21, 2024.
A storage fee of $500/month started on December 28, 2023, and ended on July 18, 2024, for a cost of $3,500. The extended project schedule also required the artist to extend the risk insurance policy with a premium cost of $2,750. Together, these additional costs total $6,250.
Description Date Amount
Original Agreement 7/28/2021 $ 464,000
1st Amendment $ 6,250
TOTAL: $ 470,250
FISCAL IMPACT
This project is funded by the General Fund and included in the City of South San Francisco’s Fiscal Year 2021-22 Capital Improvement Program for the Caltrain Plaza Public Art Project (Project No. pf2102) with sufficient project funds remaining to cover the cost of the first contract amendment. Because the sculptures are installed and the plaza is now open, Staff does not anticipate any additional costs related to the art pieces.
RELATIONSHIP TO STRATEGIC PLAN
This effort is included in the City’s Strategic Plan. It aligns with Priority #2 which is focused on enhancing quality of life.
CONCLUSION
Staff recommends City Council authorize the City Manager to execute the First Amendment to the Public Art Agreement with RIDE ART, LLC for extended storage fees and risk insurance for the Caltrain Public Art Installation (Project No. pf2102) in an amount not to exceed $6,250.