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Report regarding a resolution to approve a Second Amendment with CSS Environmental Services, Inc. of Novato, California, for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $257,039 for an additional two years, authorizing a total budget of $949,139, and authorizing the City Manager to execute the agreement. (Amanda Parker, Management Analyst I)
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RECOMMENDATION
Recommendation
Staff recommends City Council adopt a resolution to approve a Second Amendment with CSS Environmental Services, Inc. of Novato, California for the Environmental Monitoring of the former Oyster Point Landfill in an amount not to exceed $257,039 for an additional two years, authorizing a total budget of $949,139, and authorizing the City Manager to execute the agreement.
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BACKGROUND/DISCUSSION
The Oyster Point Landfill is a City-owned, closed, unlined Class III landfill located along the San Francisco Bay in the City of South San Francisco (for map, see Attachment 1). The landfill area has been developed for use as open space, biotech development, bay trail, public marina, boat launch area, and a future hotel complex. The San Mateo Harbor District operates the public marina on the landfill and is responsible for the general maintenance of the marina facilities.
The landfill is regulated by the Regional Water Quality Control Board (RWQCB) under Order No. 00-046 (herein referred as “Order”), issued on June 21, 2000. The Order imposes closure and post-closure requirements on the City as part of ongoing development. Technical environmental monitoring reports that are submitted to the RWQCP are a requirement of the Order. City staff relies on environmental consultants with appropriate expertise to perform the required monitoring and reporting.
In 2018, the City entered into an agreement with CSS Environmental Services, Inc. for the required monitoring and reporting. The original 2021 agreement and subsequent amendments expired on June 30, 2024. Based upon CSS Environmental Services’ familiarity with the site, expertise, and previous performance, staff recommended amending the agreement for a term not to exceed three years and to increase the budget authority to provide for the additional services. The City now desires to extend the agreement for an additional two years and increase the budget authority to provide for the additional services.
The draft amendment is included as Attachment 3 and with the accompanying resolution.
FUNDING
Due to increased lab costs, CSS Environmental Services, Inc. has submitted an updated cost proposal (Attachment 4). The estimated cost for monitoring and reporting for fiscal year 2024-25 is $125,385. With a factored 5% increase for year two, the estimated fiscal year 2025-26 cost is $131,654. Staff previously proposed including a ten-percent contingency and a ten-percent administrative oversight, resulting in a total not-to-exceed amount of $257,039 for the two-year contract term and a total budget of $949,139.
Contingency funds will be used for any unforeseen conditions or any future additional monitoring required by the Regional Water Quality Control Board.
This consulting services agreement is funded through the Solid Waste Fund, which provides sufficient funds to pay for these monitoring costs.
CONCLUSION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a second amendment to the consulting services agreement with CSS based on their performance, experience, and familiarity with the site and monitoring requirements.
Attachments:
1. CSS Landfill Site Map
2. Consulting Services Agreement
3. First Amendment to the Consulting Services Agreement
4. CSS Updated Cost Proposal