Title
Report regarding a resolution authorizing the City Manager to execute agreements with the State of California and C/CAG and authorizing budget amendment 21.046 to fund the City of South San Francisco Smart Corridor Expansion Project (Project No. tr2002) construction phase. (Bianca Liu, Senior Civil Engineer)
label
RECOMMENDATION
Recommendation
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute Program Supplemental Agreement No. W17 with the State of California and a funding agreement with C/CAG to fund the City of South San Francisco Smart Corridor Expansion Project (Project No. tr2002) construction phase, and authorizing budget amendment 21.046 which would amend the FY 2020-21 Capital Improvement Program budget to include $6,559,000 in grant funding for the construction phase of the project.
Body
BACKGROUND/DISCUSSION
Funds provided to the City through the State Program Supplemental Agreement (PSA) and C/CAG funding agreement will construct the City of South San Francisco Countywide Intelligent Transportation System (ITS) Improvements - San Mateo County Smart Corridor Project.
The project was included in Phase IV of the overall countywide traffic management system Smart Corridors project and programmed for State Transportation Improvement Program funding by the City/County Association of Governments.
The Project is not a traditional project where physical roadway improvements are made, but an implementation of traffic management devices that will enable the City, state law enforcement agencies, and fire departments to proactively and cooperatively manage freeway and arterial traffic congestion during major freeway incidents. ITS infrastructure improvements fall under four categories: arterial management, incident management, traveler information, and transit management.
The Project will extend the San Mateo County Smart Corridors program north to include routes located in the City and include: Airport Boulevard, Oyster Point Road, Gateway Boulevard and Grand Avenue (from the southern City limits to the Grand Avenue/Gateway Boulevard intersection). The project will also support the overall San Mateo County Smart Corridors program.
The Project work includes the installation of:
• Directional (trailblazer) signs;
• Fixed closed-circuit television cameras;
• Arterial dynamic message signs;
• Traffic signal controllers;
• Microwave vehicle detection systems; and
• Fiber optic cable communications connections.
Staff expects to begin construction in the summer 2021.
Because the project will take place within the South San Francisco city boundary, the City will be the “Implementing Agency” leading the construction phase and administering the construction contract. However, C/CAG will remain as the overall “Project Sponsor” of the Smart Corridor project and provide funding for the project.
The overall project funding includes a combination of State and County funding.
The state funding includes State Transportation Improvement Program funding ($2,044,000) and Traffic Light Synchronization Program funding ($3,598,000). Caltrans Traffic Light Synchronization Program is a program devoted to traffic light synchronization projects and other technology-based improvements to improve safety, operations and the effective capacity of local streets and roads (Proposition 1B funds approved in 2006).
The administration of state and federally funded local transportation projects is carried out by the benefiting agencies through the Caltrans Local Assistance Program. The City of South San Francisco has a program master agreement in place that gives general authority as an administering agency, but administration of individual projects requires entering into project-specific supplemental agreements. The PSA allows for the reimbursement of project development and construction costs. PSA No. W17 in the amount of $5,642,000, authorizes State funding for the construction phase. The estimated total project cost is $6,559,000. The remaining local match in the amount of $917,000 will come from C/CAG as the project sponsor through the City’s execution of a funding agreement with C/CAG.
FISCAL IMPACT
Adopting this resolution will have no fiscal impact to the City. The estimated construction cost for the Project is $6,559,000. The California Transportation Commission has programmed $2,044,000 of State Transportation Improvement Program (STIP) funding, in addition to $3,598,000 of Traffic Light Synchronization Program (TLSP) funding. The remaining local match in the amount of $917,000 will come from C/CAG. As the project sponsor, C/CAG will also be responsible for any cost overrun.
RELATIONSHIP TO STRATEGIC PLAN
The City of South San Francisco Smart Corridors Expansion Project will contribute to the City’s Strategic Plan outcome of improved Quality of Life by providing traffic relief in case of an accident along Highway 101.
CONCLUSION
Approval of the attached resolution will authorize the City Manager to execute agreements with the State of California and C/CAG on behalf of the City. The agreements will allow the City to obtain State and County funding for reimbursement in the amount of $6,559,000 to construct the City of South San Francisco Smart Corridors Expansion Project under the Program Supplemental Agreement No. W17.