Title
Report regarding awarding a construction contract to G. Bortolotto & Company, Inc. of San Carlos, California for the 2024 Concrete and Base Repair Project (Project No. st2402, Bid No. 2696) in an amount not to exceed $722,604.00 for a total construction budget of $867,124.80. (Audriana Hossfeld, Senior Civil Engineer)
Label
RECOMMENDATION
Recommendation
Staff recommends that the City Council adopt a resolution awarding a construction contract to G. Bortolotto & Company, Inc. of San Carlos, California for the 2024 Concrete and Base Repair Project (Project No. st2402, Bid No. 2696) in an amount not to exceed $722,604.00 for a total construction budget of $867,124.80, authorizing the City Manager to execute the agreement on behalf of the City.
Body
BACKGROUND/DISCUSSION
The 2024 Concrete and Base Repair Project will treat concrete base repairs in and around the Avalon-Brentwood neighborhood (Area 5 in the Surface Seal Schedule Map) as shown in Attachment 1 - Vicinity Map. This first phase of the 2024 Surface Seal Project involves performing initial structural repairs on the roadway before applying the surface seal. The project team will return in Spring/Summer 2025 to complete the next phase, which includes applying the surface seal, striping, and marking.
The work consists of mobilization and demobilization of construction equipment; public posting and notification; traffic regulation and construction area signs; changeable message signs; clearing, grubbing, and environmental protection; concrete improvements, base repairs; and over-excavation (if required) in South San Francisco, CA. The project team will coordinate the work to ensure that residents and the traveling public have alternate routes (detours) to access the area during construction as needed.
The contract specifications require the Project to provide advance notification to businesses and residents in the neighborhoods directly impacted by the proposed improvements. This work will result in temporary street parking impacts and limited access as work is underway. The Contractor will place temporary “No Parking” signs on the streets, noticing impacted sections during construction as needed.
Award of Construction Contract: 2024 Concrete and Base Repair Project, Project No. st2402, Bid No. 2696
The current Project falls under Procurement Type 1: Competitive Bidding for Construction Projects. For more details on the City’s Procurement Process, refer to Attachment 2.
Staff advertised a notice inviting bids for the Project on July 15, 2024, and July 22, 2024. On August 14, 2024, staff received three (3) bid proposals in response to the notice inviting bids. Staff reviewed all bid proposals and identified that G. Bortolotto & Company, Inc. of San Carlos, California, was the lowest responsive and responsible bidder. Staff verified the low bidder’s current Contractor’s license with the California State Licensing Board and found it in good standing.
Following is a summary of all three (3) bids received:
|
|
Contractor |
"Base Bid" Schedule |
|
|
(Contract Award Based on "Base Bid" Total) |
Results |
|
1 |
G. Bortolotto & Company, Inc. |
$722,604.00 |
|
2 |
Radius Earthwork, Inc. |
$889,302.46 |
|
3 |
Interstate Grading & Paving Inc. |
$953,763.00 |
|
|
Engineer’s Estimate |
$765,081.00 |
The Project was advertised with a “Base Bid” schedule only. The selection of contract award is based on the lowest responsive and responsible bid for the Base Bid schedule.
The Project budget is:
G. Bortolotto & Company, Inc. Contract $722,604.00
Construction Contingency (20%) $144,520.80
Total Project Budget $867,124.80
The construction contingency will be used for any additional costs related to design changes during the construction operations. There are no Disadvantaged Business Enterprise (DBE) requirements on the Project.
There is sufficient funding for construction.
FISCAL IMPACT
Project No. st2402 has no impact on the Fiscal Year (FY) 2024-25 budget. The Project is already funded through the City of South San Francisco's Capital Improvements Program. This program has a dedicated budget covering the proposed construction contract and potential contingency costs. The funding for the Construction Project comes from one source:
|
Fund Source |
2024 Concrete and Base Repair Project Total Construction Budget |
|
Measure A |
$867,124.80 |
|
Total |
$867,124.80 |
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life and Livability by maintaining and improving accessible infrastructure.
CONCLUSION
Staff recommends that the City Council adopt a resolution awarding a construction contract to G. Bortolotto & Company, Inc. of San Carlos, California for the 2024 Concrete and Base Repair Project (Project No. st2402, Bid No. 2696) in an amount not to exceed $722,604.00 for a total construction budget of $867,124.80, authorizing the City Manager to execute the agreement on behalf of the City.
Attachments:
1. Vicinity Map
2. Overview of City’s Procurement Process
3. Presentation