Title
Resolution of the City Council of the City of South San Francisco authorizing the City Manager to execute a purchase agreement with U-Rock Utility Equipment, Inc. for the purchase of a Genesis Recycler Combination Sewer Cleaner in an amount not to exceed $996,889.88 and approving Budget Amendment Number 26.016.
body
WHEREAS, the City of South San Francisco ("City") Public Works Department requires the purchase of a Genesis Recycler Combination Sewer Cleaner to support the continued delivery of reliable, efficient, and high-quality municipal services; and
WHEREAS, the Genesis Recycler Combination Sewer Cleaner utilizes a water recycling and filtration system that allows water recovered during sewer cleaning operations to be filtered and reused for continued sewer line cleaning, reducing fresh water consumption and increasing operational efficiency; and
WHEREAS, the proposed purchase will replace aging equipment, improve operational efficiency, enhance public safety, and support regulatory compliance; and
WHEREAS, the purchase of a combination sewer cleaner was originally planned for Fiscal Year 2025-26, but due to the procurement and ordering process associated with this type of specialized equipment, the purchase was not completed during that fiscal year and is instead being completed in Fiscal Year 2026-27; and
WHEREAS, the adopted Fiscal Year 2026-27 Sewer Enterprise Fund (Fund 710) vehicle replacement budget totals $1.1 million and supports multiple vehicle and equipment replacement needs within sewer operations; and
WHEREAS, the current purchase price for the Genesis Recycler Combination Sewer Cleaner is $996,889.88, and the existing vehicle replacement budget must also support other planned vehicle and equipment purchases during Fiscal Year 2026-27; and
WHEREAS, Budget Amendment Number 26.016 will appropriate an additional $400,000 from available Sewer Enterprise Fund (Fund 710) resources to provide sufficient budget authority to complete the purchase of the Genesis Recycler Combination Sewer Cleaner while maintaining funding for the remaining Fiscal Year 2026-27 vehicle replacement needs; and
WHEREAS, rather than conducting a separate competitive solicitation, staff recommends utilizing Sourcewell Contract No. 021726-SCA, which was competitively solicited and awarded through Sourcewell's cooperative purchasing program; and
WHEREAS, Chapter 4.04 of the South San Francisco Municipal Code and the City's Purchasing Procedures permit the use of cooperative purchasing agreements when applicable requirements are satisfied; and
WHEREAS, staff has determined that utilizing competitively awarded Sourcewell Contract No. 021726-SCA provides the best overall value to the City by obtaining competitively established pricing, reducing procurement time and administrative costs, and avoiding duplication of procurement efforts; and
WHEREAS, U-Rock Utility Equipment, Inc. is an authorized dealer under the applicable Sourcewell cooperative purchasing contract and has provided pricing for the Genesis Recycler Combination Sewer Cleaner in an amount not to exceed $996,889.88; and
WHEREAS, staff recommends approval of a purchase agreement with U-Rock Utility Equipment, Inc. in an amount not to exceed $996,889.88.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco as follows:
1. The foregoing recitals are true and correct and are incorporated herein by reference.
2. The City Council hereby approves Budget Amendment Number 26.016 to appropriate an additional $400,000 from available Sewer Enterprise Fund (Fund 710) resources to support the Fiscal Year 2026-27 vehicle replacement program and provide sufficient budget authority for the purchase of the Genesis Recycler Combination Sewer Cleaner.
3. The City Council hereby approves the purchase agreement with U-Rock Utility Equipment, Inc. for the purchase of a Genesis Recycler Combination Sewer Cleaner in an amount not to exceed $996,889.88, in substantially the form presented to the City Council.
4. The City Council hereby authorizes the City Manager or designee to execute the purchase agreement, subject to approval as to form by the City Attorney.
5. The City Council hereby authorizes the City Manager or designee to execute and approve any non-substantive amendments, administrative documents, purchase orders, or related instruments necessary to implement the purchase agreement and complete the acquisition, provided that such actions are consistent with the approved budget, do not increase the City's total financial obligation beyond the amount authorized by this Resolution, and are otherwise consistent with applicable purchasing authority.
6. Funding for the purchase shall be provided from the Sewer Enterprise Fund (Fund 710). Budget Amendment Number 26.016 will appropriate an additional $400,000 from available Sewer Enterprise Fund resources to provide sufficient budget authority to complete the purchase, for a total purchase amount not to exceed $996,889.88.
BE IT FURTHER RESOLVED that this Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was adopted by the City Council of the City of South San Francisco at a special meeting held on September 30, 2026.