City of South San Francisco header
File #: 24-1097    Name:
Type: Staff Report Status: Agenda Ready - Administrative Business
File created: 11/1/2024 In control: City Council
On agenda: 1/22/2025 Final action:
Title: Report regarding awarding a construction contract to Bay Area Lightworks, Inc. of San Francisco, California, for the Traffic Signal Safety Improvement Project (No. tr2403, Bid No. 2698) in an amount not to exceed $1,080,000, authorizing a total construction contract authority budget of $1,242,000 (John Wilson, Associate Civil Engineer)
Attachments: 1. Attachment 1 - Presentation
Related files: 24-1098
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Title

Report regarding awarding a construction contract to Bay Area Lightworks, Inc. of San Francisco, California, for the Traffic Signal Safety Improvement Project (No. tr2403, Bid No. 2698) in an amount not to exceed $1,080,000, authorizing a total construction contract authority budget of $1,242,000 (John Wilson, Associate Civil Engineer)

 

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RECOMMENDATION

Recommendation

Staff recommends that the City Council adopt a resolution awarding a construction contract to Bay Area Lightworks, Inc. of San Francisco, California, for the Traffic Signal Safety Improvement Project (No. tr2403, Bid No. 2698) in an amount not to exceed $1,080,000, authorizing a total construction contract authority budget of $1,242,000, and authorizing the City Manager to execute the agreement on behalf of the City.

 

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BACKGROUND/DISCUSSION

On March 15th, 2023, the City of South San Francisco was awarded a $1,527,120 Highway Safety Improvement Program (HSIP) grant from the California Department of Transportation (Caltrans) to construct a new traffic signal at Junipero Serra Blvd. and Arroyo Dr. and add retroreflective backplates at 64 different intersections across the City.

 

On October 9th, 2024, the City Council adopted Resolution Number 24-924 authorizing the City Manager to accept the grant, contribute at least 10% of the construction phase costs from Citywide Traffic Impact Fees, and approve Budget Amendment Number 25-015 to adjust projected revenue and expenditure for Fiscal Year 2024-25.

 

Bid Process and Results

The Project was advertised using formal bid procedures for public projects greater than $200,000 in accordance with the City’s purchasing policy. This procedure awards the contract to the lowest responsive and responsible bidder.

 

The project was advertised in the San Mateo County Daily Journal of Commerce on November 18th, 2024. On December 20th, 2024, staff received seven (7) bid proposals in response to the notice inviting bids. Staff reviewed all bid proposals and identified that the lowest responsive and responsible bidder was Bay Area Lightworks, Inc. of San Francisco, California. Staff verified Bay Area Lightworks, Inc. contractor’s license with the California State Licensing Board and found it in good standing.

 

The following is a summary of all bids received:

 

 Rank

Contractor

"Base Bid" Schedule Results

1

Bay Area Lightworks, Inc. of San Francisco, CA

$1,080,000

2

Phoenix Electric Company

$1,174,850

3

Bear Electrical Solutions, LLC

$1,311,375

4

Tennyson Electric, LLC

$1,326,335

5

W. Bradley Electric, LLC

$1,513,037

6

Mike Brown Electric Co.

$1,518,565

7

Zara Construction, Inc.

$1,690,850

 

 

Engineers Estimate (by Kimley Horn)

$1,236,422

 

Bay Area Lightworks, Inc.’s bid is 15% lower than the Engineer’s Estimate. Staff reviewed the bid and found it competitive and not materially unbalanced.

 

The project construction budget is:

 

Construction Contract

$1,080,000

Construction Contingency (15%)

$  162,000

Total Project Construction Budget

$1,242,000

 

The construction contingency will be used for any additional costs related to differing or unanticipated site conditions discovered during construction operations. There are no Disadvantaged Business Enterprise (DBE) requirements on the Project.

 

FISCAL IMPACT

CIP Project No. TR2403 is included in the City of South San Francisco’s fiscal year (FY) 2024-2025 Capital Improvements Program with adequate funds from Citywide Traffic Impact Fees to cover costs exceeding grant funds.

 

RELATIONSHIP TO STRATEGIC PLAN

Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by maintaining and improving infrastructure to serve the public.

 

CONCLUSION

Staff recommends that the City Council adopt a resolution awarding a construction contract to Bay Area Lightworks, Inc of San Francisco, California for the Traffic Signal Safety Improvement Project (No. tr2403, Bid No. 2698) in an amount not to exceed $1,080,000, authorizing a total construction contract authority budget of $1,242,000, and authorizing the City Manager to execute the agreement with the Contractor on behalf of the City.

 

Attachments:

1.                     Presentation