Title
Resolution awarding a Consulting Services Agreement to Biggs Cardosa Associates, Inc. of San Jose, California for preliminary engineering, environmental, and design services (Plans, Specifications, and Estimate (PS&E)) for the Grand Avenue Bridges Project (st1804) in an amount not to exceed $701,254.00; and approve Budget Amendment Number 25.030 to remove $148,000 in Citywide Traffic Impact Fees from the project budget; and authorize the City Manager to execute the Consulting Services Agreement
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WHEREAS, the City Council of the City of South San Francisco adopted the 2024-25 Capital Improvement Program (CIP) which includes Project No. st1804 for the Grand Avenue Bridges Project partially funded by the Highway Bridge Program (HBP) Grant; and
WHEREAS, the Project proposes rehabilitation repairs as identified in the Caltrans Bridge Inspection Reports through the Bridge Preventive Maintenance Program (BPMP); and
WHEREAS, the Project requires professional consulting services for the engineering, environmental, regulatory agency permitting, design, construction management, and other related services; and
WHEREAS, staff advertised and received proposals on September 6, 2024 from three (3) well-qualified, multi-disciplinary, and accomplished professional consulting firms offering all-inclusive engineering services required for the Project; and
WHEREAS, after reviewing the proposals, staff invited all three (3) consulting firms for interviews held on October 10, 2024; and
WHEREAS, the proposal review panel consisted of members from the City’s Public Works Department, comprised of the City’s Principal Civil Engineer, the City’s Senior Civil Engineer, and the City’s Associate Civil Engineer; and
WHEREAS, the proposal review panel has determined that Biggs Cardosa Associates, Inc. and its team have presented the most qualified and experienced team for the City’s project; and
WHEREAS, the selection of consulting services is not based on the lowest bidder, but on the firm’s expertise, knowledge, and experience with similar BPMP projects; and
WHEREAS, the Consultant’s contract cost includes: $637,504 for Consultant Fee; and $63,750 for Consultant Contingency (10%); and
WHEREAS, the Citywide Traffic Impact Fees in the amount of $148,000 will be removed from the project through Budget Amendment Number 25.030.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of South San Francisco that the City Council hereby authorizes a Consulting Services Agreement with Biggs Cardosa Associates, Inc., attached herewith as Exhibit A, attached hereto and incorporated herein, for engineering consulting services for the Grand Avenue Bridges Project in an amount not to exceed $701,254.
BE IT FURTHER RESOLVED that the City Council hereby authorizes:
1.) The City Manager to execute the Consulting Services Agreement with Biggs Cardosa Associates, Inc. of San Jose, California.
2.) The City Manager to utilize unspent amounts of the total Project budget, if necessary, towards additional consultant contingency budget.
3.) Approval of Budget Amendment Number 35.030.
4.) The City Manager to take any other related actions consistent with the intention of the Staff Report and Resolution that do not materially increase the City’s obligations on behalf of the City Council, and subject to approval as to form by the City Attorney.
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