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Resolution approving purchase agreements for the furnishing bulk process chemicals at the Water Quality Control Plant for fiscal year 2026-27; and authorizing the City Manager or authorized designee to execute the necessary agreements.
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WHEREAS, the City of South San Francisco uses bulk chemicals in its operation of the South San Francisco-San Bruno Water Quality Control Plant; and
WHEREAS, Section 4.04.040 of the South San Francisco Municipal Code (SSFMC) authorizes the City to take advantage of valid contract terms that have been negotiated by another governmental agency, where that agency had used a quote or bid process substantially conforming with SSFMC Chapter 4.04 and State law; and
WHEREAS, the City of South San Francisco joined the Bay Area Chemical Consortium (BACC) in 2012 to obtain the lowest possible pricing through joint leveraged purchasing; and
WHEREAS, the BACC conducted a competitive bid process for bulk purchase of numerous chemicals for fiscal year 2026-27; and
WHEREAS, the lowest responsive bids for the chemicals to be purchased through the BACC were Kemira for ferric chloride; Univar for sodium hypochlorite and Heimburger for sodium bisulfite; and
WHEREAS, as a member of the BACC, the City of South San Francisco is entitled to purchase bulk chemicals from the BACC’s low bidders at the bid prices stated above; and
WHEREAS, the BACC no longer facilitates the bidding process for polymer and agencies must facilitate this process individually; and
WHEREAS, the City may “piggyback” on contracts awarded by other governmental agencies when the contract terms are valid and the originating agency used a solicitation process that substantially conforms to the procedures established by state law and the City’s purchasing ordinance; and
WHEREAS, The purchase recommendation for Polydyne Clarifloc Polymer leverages competitive bidding for polymer completed on April 29, 2025, by the City of Riverside. This five-year term sets forth the most competitive pricing in California through June 30, 2030. Cooperative piggyback purchasing ensuring that Polydyne continues to provide competitive bulk polymer pricing for WE-527, 984, and 2204; and
WHEREAS, the WQCP will contract with Polydyne, Inc. through fiscal year 2026-27.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby approves and awards purchase agreements with the following vendors for the bulk chemicals included in the Exhibits listed below and attached hereto and incorporated herein, in conformance with the BACC lowest responsive bids, conditioned on timely execution by each vendor of the Standard Agreement contained in the BACC Chemical Requirements for the fiscal year 2026-27 bid package (“Standard Agreement”) and submission of all required documents.
Exhibit A -Kemira for Ferric Chloride
Exhibit B - Draft Univar for Hypochlorite
Exhibit C - Draft Heimburger Sodium Bisulfite
BE IT FURTHER RESOLVED, that the City Council of the City of South San Francisco hereby approves and awards a purchase agreement with Polydyne, Inc. attached hereto and incorporated herein as Exhibit D, for polymer for twelve months, conditioned on timely execution by each vendor of the Standard Agreement and submission of all required documents.
BE IT FURTHER RESOLVED that the City Manager or authorized designee is hereby authorized to execute the necessary purchase agreements for bulk chemical purchases for fiscal year 2026-27 in substantially the same forms as Exhibits A - D, subject to approval as to form by the City Attorney and take any other action necessary to further the intent of this resolution.
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